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Associate, Office Administration Manager

Bulfinch

Bulfinch specializes in development and investment in real estate, with a focus on sustainable growth.

Oversee daily office operations, support staff and manage admin tasks.

10d ago

Intermediate (4-7 years), Expert & Leadership (13+ years), Junior (1-3 years), Experienced (8-12 years)

Full Time

Boston, MA

Office Full-Time

Company Size

51 Employees

Service Specialisms

Commercial Real Estate

Investment

Acquisitions

Development

Repositioning

Property Management

Property Development

Sector Specialisms

Lab

Medical Office

Wellness Office

General Office

Retail

Industrial

Residential

Role

What you would be doing

Manage day-to-day office operations, including supplies, equipment, vendor management, and facilities maintenance.
Track software licenses, professional memberships and other pertinent information.
Manage office-related budgets, vendor contracts, and invoice processing.
Support accounting team with various administrative tasks.
Work with broker and HR annually on benefits offerings and send communications throughout the year related to benefits administration.
Track and report on office expenses, subscriptions, and vendor agreements.
Support Bulfinch’s commitment to technology (Yardi, Sharepoint, Salesforce. Paychex, etc).
Coordinate office moves, space planning, and seating arrangements.
Serve as the point person for employee inquiries, ensuring strong internal communication.
Assist with internal communications (intranet updates, newsletter, etc.)
Maintain company contacts in Salesforce CRM (all stakeholders: clients, tenants, lenders, investors, vendors and brokers).
Coordinate food and beverage ordering for office meetings and company events.
Act as a cultural ambassador by fostering a positive, professional, and inclusive office environment.
Track and manage all employee personal time off, ensuring proper coverage is upheld.
Ensure compliance with company policies, health & safety requirements, and best practices.
Assist with preparation of letters, leasing proposals, presentations, reports, employee communications, benefits administration and meeting materials for leadership and project teams.
Manage vendor contracts and relationships.
Plan and coordinate office events, meetings, and team-building activities.
Serve as the primary liaison with building management, IT providers, and office service vendors as needed.
Support new employee orientation and onboarding process.
Assist with the administrative aspect of recruiting and onboarding processes, coordinating university hiring, scheduling interviews and welcoming new hires.

What you bringBenefits