Administrative Assistant

Description

• Primary support of the reception desk and mailroom
• Assist with daily bank deposits as assigned
• Maintain office basic supply inventory, assist with stocking and re-ordering of FSO supplies
• Track and verify shipments and certified mail as applicable
• Service internal and external customers in a friendly and efficient manner
• Greet incoming guests, customers and employees in a friendly, efficient and professional manner
• Process incoming and outgoing shipments using various vendors (UPS, USPS, FedEx etc.)
• Communicate effectively with FSO Facilities on building related issues and needs
• Follow all policies and procedures as specified in company manuals and as directed in the employee handbook
• Answer the telephone and transfer calls and/or relay messages to the appropriate department/employee in a timely fashion
• Maintain an orderly and functionable mailroom
• Attend required company meetings and training and participates in constructive discussion
• Support site leadership with appropriate urgency to situations and events that require quick responses or turnaround
• Assist FSO team members with shipping and mailing requests in a timely manner
• Perform incoming and outgoing mailroom responsibilities daily
• Provide information regarding activities conducted at the field support office, location of departments, stores, and employees within the organization
• Answer inquiries and obtain information for general public, customers and visitors
• Maintain open communication with all team members
• Efficiently and accurately complete data entry and document scanning for RDO as needed

Requirements

• Exceptional communication skills, verbal and written
• Willingness to assist co-workers with various tasks and assignments
• Excellent observation, analysis and organization abilities
• Valid driver’s license
• Ability to work independently, as well as with close supervision
• Must be able to work without the company sponsoring a work visa
• Displays flexibility and openness in daily work and encourages others to stay open to change, improvements, etc.
• Microsoft Excel, Word, Office experience preferred
• Must be physically able to lift up to 40 lbs frequently
• Ability to maintain high level of confidentiality and trust confidentiality
• Practice confidentiality inside and outside of the office
• Ability to multi-task with a high level of attention to detail
• Familiar with basic office machines such as photocopiers, mail machine, UPS program
• High level of professionalism and customer service skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance