Kablio AI
AI Turbo Recruiter
Want to hear how I work? Hit play.Kablio AI applies for you. You just show up to the interviewKablio AI helps you secure roles in construction, clean energy, facilities management, engineering, architecture, sustainability, environment and other physical world sectors.
Get hired, get rewarded!
Land a job through Kablio and earn a 5% salary bonus.
Exclusive benefits
5%Bonus
Jobsite Administrator
Hensel Phelps
24d ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
San Antonio, TX
Onsite
Company Size
4,700 Employees
Service Specialisms
Construction services
Project Management
Engineering
Architecture
Design
Technical Services
General Contractor
Sector Specialisms
Aviation
Education
Government
Critical Environment
Role
What you would be doing
phone support
client support
visitor management
payroll processing
equipment maintenance
fleet management
- Answer the central phone line and direct incoming calls to appropriate personnel.
- Compose and manage routine correspondence to all levels of personnel.
- Greet visitors/industry partners and help with check-in via visitor management system.
- Responsible for helping with the New Hire onboarding via UKG Onboarding.
- Submit payroll weekly for all office personnel and process weekly invoices.
- Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
- Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet.
- Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall.
- Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events.
- Check and distribute mail daily.
- Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.
- Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
What you bring
notary cert
admin exp
assoc degree
quick learner
ms office
detail oriented
- Certification of Notary or Notary Certificate (acquired within 60 days of hire).
- 2+ years administrative experience.
- Associate degree preferred.
- Collaborative, innovative, and quick learner.
- Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.
- Physical Exam (if applicable)
- Background Checks for Badging/Security Clearances (if applicable)
- Great attention to detail, organized, and ability to multitask.
- Excellent oral and written communication skills; customer service oriented.
- Verification of Work Authorization and Employment Eligibility
- Substance Abuse Screening
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
$7 billion revenue
Annual Revenue
Reflects the company's financial strength and scale of operations.
Top 20 Contractors
ENR Ranking
Consistently ranked among the leading construction firms in the U.S.
200 LEED Projects
LEED Certifications
Showcases commitment to sustainability and environmental standards.
- Founded in 1937 in Greeley, Colorado, it evolved from a local residential builder into one of the nation’s top general contractors.
- Now an employee-owned firm, it has grown into a multibillion-dollar builder delivering projects across the U.S.
- Known for its 'Plan. Build. Manage.' model, it integrates real estate development, construction, and facility services.
- It tackles major landmarks—airports, hospitals, data centers, water plants, courthouses—with sophisticated technical scope.
- It employs a collaborative 'Hensel Phelps Way'—blending people, process, partnership, and technology across every project.
- Its use of BIM and real-time cloud systems underscores its embrace of tech-driven efficiency and precision.
- Unusual for a construction firm, it is entirely employee-owned and has delivered over 200 LEED-certified projects.
- Delivering EXCELLENCE in all we do.
- The Hensel Phelps Way: People, Process, Partnership and Technology.
- Ownership: We take responsibility. As an employee‑owned company, we have a stake in everything we do.
- Integrity: We work with integrity and are committed to honesty, building trust and doing the right thing. We provide a workplace free from hazards.
- Builder: We are builders. We safely self‑perform our work while building teams, people, partnerships and legacies.
- Diversity: We embrace diversity. From our people, to our partners, to our projects—these differences strengthen our teams and our business.
- Community: We support our community. We care for our employees, colleagues and neighbors like a family.
50% Waste Diversion
Construction and Demolition Waste
Aiming to reduce construction and demolition waste with a 50% waste-diversion goal across the enterprise.
300+ Employees
Sustainability Accreditation
Over 300 employees have achieved accreditation in sustainability practices, enhancing the company's expertise in environmentally responsible projects.
100M+ Square Feet
Sustainable Projects Completed
The company has successfully completed over 100 million square feet of sustainable projects, showcasing its commitment to green building practices.
#6 Ranked
ENR’s Top Green Contractors
Recognized as the 6th top green building contractor by ENR’s 2023 ranking, highlighting the company's leadership in sustainable construction.
- Tracking scope 1, 2 and 3 emissions across project sites and offices.
- Increasing the ratio of hybrid and electric vehicles in our fleet; installing EV charging stations where needed.
- Developing and implementing a carbon-reduction management plan.
- Using material vetting processes to assess Global Warming Potential of concrete, steel and other materials early in design and procurement.
- Deploying tech that allows clients and design teams to select products based on Global Warming Potential.
- Supporting responsible water use and strategies to reduce water consumption.
Nine‑time recipient
ABC National Diversity Excellence Award
Recognized annually for workforce hiring, training, retention, and supplier diversity since 2012.
Twice the average
Women in Construction Hiring
Employer of women in construction at twice the national average, with leadership development programs and networks.
- Employee‑created DEIc forums in every region to foster discussion, mentoring, recruiting and advancement.
- Support for underrepresented minorities through HBCU partnerships and engagement with SHPE and NSBE; employee resource group BNet.
- Active veteran hiring and retention via Hiring Our Heroes, DOD SkillBridge, RecruitMilitary; ongoing support during deployments.
- Employment Opportunity Program and partnerships with re‑entry/rehabilitation programs to hire individuals exiting the justice system.
Articles
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio