Support the Chief Operating Officer & Global Head of HR with Administrative projects, expenses and travel as requested.
Maintain monthly budget reconciliation reports for VP Global HR.
Oversee organizational compliance with federal and state requirements, including I-9 employment verification, E-Verify audits, and documentation standards.
Manage termination checklists
Plan, coordinate and ensure the Executives’ schedules are followed and respected.
Work with Temporary Staffing Agency to transition temporary employees to full time employment.
Manage and continuously improve the Tuition Reimbursement Program, including policy interpretation, vendor coordination, and communication strategy.
Manage the company intranet (LENS) for Talent Experience by keeping it up to date with the information for all HR related topics.
Execute administrative processes including vendor setup and approvals, submitting P.O.’s for approval, running of reports, etc.
Serve as the primary owner of all employee lifecycle data integrity within Oracle HCM, ensuring the accuracy of new hires, job changes, terminations, compensation adjustments, and employee demographic updates.
Manage travel program by setting up new travelers, removing those who leave, answering travel-related questions, assisting with bookings (both travel and guest), handling company setup in Egencia (categories, policy, preferred hotels), reconciling travel and Uber cards monthly, and addressing any issues with Egencia or our contact.
Lead the HR Records Management Program, including following retention programs, audit readiness, and oversight of active and archived employee files.
Partner closely with Talent Acquisition to enhance recruiting workflows and candidate experience, including sourcing and screening candidates, scheduling interviews, drafting offer letters, reporting and other related projects, for both manufacturing/production and corporate hiring needs as needed
Plan and coordinate arrangements for small and large team meetings, events and celebrations, including communication to teams and ordering and arranging for meals.
Facilitate New Hire Orientation as part of a rotation, ensuring consistent messaging, compliance, and a strong introduction to the organization.
Partner closely and effectively to keep the Executives well informed of upcoming commitments and responsibilities, following up appropriately.
Coordinate HR morale/recognition programs and activities such as Tickets at Work, employee perks and museum tickets program.
Proactively use available resources to produce the best quality work while contributing ideas and investigating new ways to achieve continuous improvement.
Provide back-up support for other Executives to cover for administrative assistants and receptionist who are out of the office.
Evaluate and select vendors for background checks, drug screening, and onboarding tools; oversee service quality and escalate issues as needed.
Provide HR Support to the GIVE Committee.
Oversee TEBP Team inbox
Oversee all aspects of new hire onboarding in the Jobvite ATS and Oracle HCM, with a goal to ensure a smooth and positive experience for new hires and hiring teams
Requirements
hr knowledge
analytical
problem solving
self‑management
spanish
project management
The Talent Experience (HR) Business Partners
Working understanding of human resources principles, practices and procedures.
strong analytical capability, sound decision-making, and the ability to independently evaluate processes, recommend improvements, and implement solutions that impact the organization.
Keen ability to solve problems and understand “the big picture”.
Ability to self-manage effectively to keep track of multiple assignments and appropriately prioritize day-to-day work across a number of areas of HR with proven ability to meet deadlines
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Spanish speaking preferred
Ability to act with integrity, professionalism, and confidentiality
3-5 years in an Administrative Project Management or Human Resources support role
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
position is not eligible for employment-based visa sponsorship.
Security clearance
oversee vendor selection and quality for background checks and drug screening.
Company
Overview
Founded in 1917
Company Origin
Established in 1917 when the Bankers Box was first introduced.
Established in 1983
Company Name Change
Transitioned into Fellowes after diversifying product offerings.
24+ Global Locations
International Presence
Operates across 24+ global locations, demonstrating widespread reach.
12,000 Sq Ft Center
Chicago Experience Center
Opened a 12,000 square foot facility in Chicago in 2023.
Expanded beyond storage solutions following its inception.
Built regional manufacturing plants by the 1960s.
Converted into Fellowes after diversifying into shredders, laminators, and related items.
Entered Europe, Asia, and Australia during the 1990s, continuing under family management into the fourth generation.
Blends business machines, modular walls, ergonomic furniture, and air purification into comprehensive solutions.
Financially robust while maintaining private ownership.
Offers projects ranging from equipping corporate offices with adjustable desks to setting up home offices.
Specializes in design-centric, wellness-focused interiors through its Contract Interiors division.
Culture + Values
Customer-Centric
Innovative
Collaborative
Integrity
Respect
Sustainability
Continuous Improvement
Environment + Sustainability
Net Zero by 2040
Carbon Neutrality Goal
Aim to achieve net-zero emissions by the year 2040 through comprehensive sustainability initiatives.
90% Diversion Rate
Waste Management Target
Aiming to divert 90% of waste from landfills through innovative waste diversion programs.
Reducing carbon footprint and resource consumption
Promoting sustainable product design and packaging
Reducing energy use in manufacturing processes
Partnering with suppliers who share environmental goals
Inclusion & Diversity
45% Women in Leadership
Gender Diversity
Indicates the percentage of women holding leadership roles within the organization, reflecting a commitment to gender balance and inclusion in decision-making positions.
Commitment to an inclusive workplace with a focus on equal opportunity
Annual diversity training for all employees
Establishment of employee resource groups to support a diverse workforce