Assistant Company Secretary

Description

• Contribute to the continuous improvement of governance processes and company secretarial practices.
• Handle correspondence with regulatory bodies, shareholder, and other stakeholders as required.
• Support the delivery of the Group Legal vision, including participation in cross-group working groups.
• Assist the Company Secretary in preparing and distributing board agendas, papers, and minutes.
• Support the onboarding and induction of new board members.
• Work closely with Company Secretariat across the NDA Group to ensure alignment and shared goals
• Draft and review governance documents, including policies, procedures, and terms of reference.
• Monitor changes in relevant legislation and regulatory environment, advising management of necessary actions.
• Helping to ensure compliance with statutory and regulatory requirements, including filing annual returns and maintaining statutory registers.
• Maintaining strong working relationships with other Group Corporate Governance Functions.
• Assisting in advising the Board of Directors on corporate governance matters.
• Foster a collaborative, resilient, and constructive working environment within the GC function team .
• Support the organisation and management of board and committee meetings, including scheduling, logistics, attendance, minutes and follow-up actions.
• Assist with the organisation of shareholder meetings.
• Maintain corporate records and databases accurately and securely.

Requirements

• Strong organisational and time management skills.
• Prior experience in a company secretarial or corporate governance role.
• Excellent written and verbal communication abilities.
• Problem-solving skills and a proactive approach to tasks.
• Ability to work independently and as part of a team.
• Relevant degree and professional qualification – Member of the Chartered Governance Institute.
• Sound understanding of the Companies Act and corporate governance frameworks.
• Proficiency in Microsoft Office and board portal solutions.
• Keen attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Demonstrate adaptability and support the Transformation legal work as needed.

Benefits

• Employee Assistance Programme including 24-hour telephone support & personal assistance service and access to an online wellbeing App.
• Flexible benefits scheme – including cycle to work and reduced gym membership fees.
• Car / Car Allowance.
• Equivalent of 30 days (222 hours) annual leave plus Public Holidays (59.2 hours per year) - option to buy or sell up to one week each year.
• Up to 13.5% employer pension contribution depending on individual contribution amount.
• Enhanced maternity and paternity pay (dependent on service).
• Access to training and development through the company performance management arrangements, supporting you in maintaining your personal Continuous Professional Development.
• Flexible working – where possible.
• Participation in performance related personal bonus scheme at a percentage of salary.

Training + Development

Interview process

Visa Sponsorship

Security clearance