Trusted global infrastructure consulting firm delivering engineering, design, construction management services.
Administers project documentation, logs, reports, and supports QA/QC for construction programs.
1 months ago ago
Junior (1-3 years)
Full Time
Dublin, Ireland
Onsite
Company Size
51,000 Employees
Service Specialisms
Engineering
Construction Services
Project Management
Design
Architecture
Consulting
Environmental Services
Program Management
Sector Specialisms
Industrial
Agriculture, Food & Beverage
Automotive & Heavy Equipment & Machinery
Data Centers & Digital Infrastructure
High Performance Logistics
Energy
Renewable Energy
Grid Modernization
Role
Description
document control
register management
filing system
stakeholder database
status reporting
qa audits
Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
Ensure appropriate issuance and storage of documents in accordance with the project document control procedure
Enforce and maintain a strong and clear project filing system
Track office supply inventory
Populate document register, request for information register, action log, issue log and other project control tools as appropriate
General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team
Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity
Actively contribute by way of identifying improvements to the filing system
Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same
Manage the external stakeholder database including inputs and report production as required
Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits
Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information
Analyse, interpret and summarise the status of various registers and logs on the project
Requirements
microsoft office
database management
time management
communication
teamwork
documentation
Documentation skills and strong focus on detail
Flexible and ability to multi-task
Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
Good verbal and written communications skills including ability to present information in a clear and concise format