Secretary 2(Hybrid)

Overview

Secretary providing office support, meeting coordination, correspondence, and record management.

Key Responsibilities

• meeting minutes
• travel arrangements
• file management
• office software
• budget support
• equipment inventory

Tasks

-Maintains time and attendance records; -Takes notes and/or meeting minutes; -Makes travel arrangements. -May make recommendations to the supervisor. -Designs office filing systems; -Greets and directs visitors; -schedule and prioritize office workflow; -operate office suite software; -Use computers, tablets and other electronic equipment, format and type a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes etc.; -Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); -Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); -Arranges and coordinates meetings (including space and equipment); -Writes minutes of meetings, lectures, conferences, etc. from rough draft; -operate office equipment which includes computers, tablets, and other electronic equipment; -Write minutes for meetings, lectures, conferences, etc. from rough draft; -Arrange and coordinate meetings (including space and equipment); -Take notes and/or meeting minutes; -Designs and initiates new forms and procedures to facilitate workflow; -Coordinates with others both within and outside of the organization on a variety of non-routine matters. -Make travel arrangements; -Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); -Prepares expense accounts; -Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. -Organizes and maintains files (including confidential files); -Screens letters, memos, reports and other materials to determine action required; -Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. -Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; -Prepare expense accounts; -Maintains, updates and reviews reference materials and manuals. -Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. -Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); -Answers phones and screens incoming calls; -take notes (shorthand, speedwriting or other method acceptable to the supervisor). -Maintains an inventory of supplies and equipment; -Orders supplies when necessary; -Research, assemble and coordinate meeting materials (e.g., charts, graphs, reports); -Maintain an inventory of supplies and equipment;

Requirements

• microsoft office
• bilingual spanish
• database reporting
• legal processing
• public engagement
• communication skills

What You Bring

-Experience communicating both verbally and in writing, internally and externally -Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). -Experience arranging for Marshal service -Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. -Preferred Bilingual proficiency in Spanish -Proofreads for content; -Experience performing outreach activities -Experience completing multiple assignments with conflicting deadlines -Edits using knowledge of grammar, punctuation and spelling. -Experience engaging with the public, identifying and resolving the public’s concerns -Knowledge of -Experience working with databases and compiling data into spreadsheets and reports -Considerable knowledge of -Experience processing legal work -Experience using all Microsoft Office software (Word, Excel, Teams, SharePoint, OneDrive, PowerPoint ) to carry out administrative tasks -proper grammar, punctuation and spelling; -business math; -oral and written communication skills; -Experience drafting and proofreading correspondence for comprehension, grammar, punctuation and spelling -interpersonal skills; -Ability to -Experience organizing, handling and maintaining electronic and paper files (including confidential files)

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Benefits

-Hybrid (In office during a 6-month working test period. However, incumbent may request a Hybrid schedule, with their supervisor’s approval, once the working test period has been successfully completed.) -The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. -Professional growth and paid professional development opportunities. -A healthy work-life balance to all employees!

About Connecticut Department Of Administrative Services

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