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Financial Assistant
Venesky Brown
Finance Assistant responsible for managing sales invoices, collecting income, and administering deposit accounts for a public sector organization in Glasgow.
20d ago
£1,535 - £1,664
Junior (1-3 years), Intermediate (4-7 years)
Contractor
Glasgow City, Scotland, United Kingdom
Onsite
Company Size
400 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Design
Technical Services
Turnkey
Sector Specialisms
Admin & Customer Services
Corporate & Professional Services
Engineering & Construction
Information Technology & Digital
Transport
Industrial
Role
What you would be doing
financial management system
journal processing
invoice management
deposit administration
financial reporting
export file processing
- Prepare and process journals for Ross Priory prepayments bookings, and internal department transfers on Financial Management System.
- The first point of contact for finance regarding any income related queries and facilitate discussion with operational teams on the best solution to solve any issues, implement, or advise Finance what course of action needs done.
- Administer deposit account for incorporation in the monthly revenue reports, including processing monthly journals to debit deposit account and credit income accounts.
- Prepare cash sheet income and food and drink split from EPoS system (MCR) for each retail unit and upload for inclusion into Management accounts.
- Prepare and process journals from retail units accounts to catering suspense account for Hospitality Cards and vouchers.
- Ensure all sales invoices are correctly compiled and coded, that the appropriate details are passed for incorporation in the Financial Management System (Unit 4 Business World), that all other income due is collected and that the necessary liaison takes place with other Professional Services departments.
- Answer any query from Finance or Customer related to invoice, facilitating discussion with operational teams where required.
- Review and develop efficiencies in standard operating procedures were applicable.
- Run and check over export file from the booking system (Kinetics), correct if necessary, before sending to Financial Systems to upload to Financial Management System.
- Process files on Excel for internal charges, ensuring correct income codes are used.
What you bring
financial management
excel proficient
bif files
hnc level
problem-solving
people skills
- Significant use of a Financial Management system (ideally Unit 4 Business World Finance) experience within a Higher Education Finance environment
- Enjoys varied and challenging work, working outside own areas of comfort in support of wider team objectives if required
- Ability to work effectively and closely within a team, and to work independently on own initiative when required, escalating relevant issues by exception.
- Excellent numeracy, verbal and written communication skills and an attention to detail
- Strong analytical and problem-solving skills, with the tenacity to sustain investigation of processes and system issues through to a successful resolution.
- Experience with compiling BIF files for upload to Financial Management system
- Excellent organisational skills, with the ability to cope with changing priorities, multiple tasks and delivering to tight deadlines
- Very strong people skills, with an ability to deal with a wide range of people within a complex organisation
- Microsoft Office – must have a proficient standard of Excel (spreadsheets, pivot tables and graphs), Word, and Outlook
- Ability to deliver high quality results under pressure, while ensuring excellent attention to detail.
- HNC level qualification or equivalent plus up to 4 years relevant work experience
- Good understanding and experience of accounting principles, internal controls and common accounting procedures.
- Experience of a financial transaction processing environment with successful customer engagement to build strong working relationships within a large complex organisation
- Good spoken English with written communication skills – the post involves email, telephone and face to face contact
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- credit and criminal background checks may be required
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Company
Overview
£68 million
Annual Revenue
Revenue generated by September 2023.
2019–2023
Framework Appointment
Years active in NHS and Crown Commercial Service frameworks.
5% Club Member
Apprenticeship Commitment
Committed to fostering emerging talent in construction staffing.
- Grew from a single office to nationwide coverage via hubs in Edinburgh, Milton Keynes & Birmingham.
- Delivers bespoke recruitment for major public-private projects—from energy and rail to higher education and digital transformation.
- Team expertise spans Construction, Engineering, IT & Digital, Professional Services and Public Sector frameworks.
- Staff volunteered with Cross Tay Link Road project to aid school grounds restoration.
- Manage activities under control in accordance with sustainable development principles.
- Raise sustainability awareness among staff, visitors, candidates, and customers.
- Provide sustainability training and encourage sustainable practices at work, home, and in the community.
- Policy objective: Reduce paper usage and aim for a paperless office.
- Policy objective: Promote recycling by reducing non-recyclable item use and encourage reusable bags and coffee cups.
- Policy objective: Reduce office energy consumption.
- Policy objective: Decrease dishwasher usage and select more efficient programs.
- Operate a paperless office with cloud-based software to minimize printing.
- Maintain dedicated recycling facilities on-site.
- Encourage eco-friendly commuting: cycling, walking, public transport, car-sharing, participation in cycle-to-work schemes, and hybrid pool cars.
9% Emissions Increase
GHG Emissions Rise
Despite higher business growth, Scope 1 and 2 emissions increased by 9% year-on-year in 2023, demonstrating improved emissions efficiency.
60% Emission Reduction
Scope 1 & 2 Target
Aims to reduce Scope 1 and 2 greenhouse gas emissions by 60% by 2030, marking a significant step toward sustainability goals.
Net Zero by 2045
Comprehensive Climate Goal
A commitment to achieving Net Zero across all scopes (1, 2, and 3) by 2045, reflecting a long-term vision for climate neutrality.
2022 GHG Baselining
Carbon Accounting Start
Established a baseline for greenhouse gas emissions in calendar year 2022, providing a foundation for future reporting and reductions.
- Target: reduce Scope 1 & 2 emissions by 60% by 2030.
- 2023 emissions increased 9% year-on-year despite higher business growth, showing improved emissions efficiency.
- 2024 board objectives: reduce air travel; book low-carbon hotels; improve HSE opportunity management.
- Initiatives in progress or planned: workforce/stakeholder carbon awareness; carbon-expert staff; quantify commuting/home-working Scope 3 emissions via staff surveys; internal environmental challenges; engage suppliers/clients on carbon targets; encourage staff EV adoption via grants.
- Offsetting is only used after exhausting direct reduction and efficiency measures.
- Sustainability Policy commits to efficient resource use, minimising waste, water, and energy, preventing pollution.
- Annual objectives: paper reduction; recycling; energy reduction; water usage reduction.
- Office measures: paperless/cloud-based systems; on-site recycling; reusable bags; cycling/walking/public transport incentives; hybrid pool cars.
- Carbon Reduction Plan aligned to PPN 06/21, GHG Protocol and SECR standards: reported Scope 1, 2 and subset of Scope 3 emissions.
Annual Statement Approved April 2025
Modern Slavery Reporting
The company's modern slavery statement was last reviewed and approved by the Board in April 2025.
Comprehensive Annual Training
Employee Education
All employees receive comprehensive modern slavery training on an annual basis, with content refreshed yearly.
- Zero‑tolerance approach to modern slavery and human trafficking, across operations and supply chains.
- Modern Slavery KPI tracking: number of audits/spot checks; supplier compliance rates; employee training completion; incident reporting and resolution.
- Supplier due diligence includes requiring evidence of commitment to anti‑slavery policies; audits, spot checks and contractual clauses in place.
- Whistle‑blowing mechanism for confidential reporting of modern slavery concerns.
- Engagement with industry groups (e.g., GLAA Construction Protocol, Supply Chain Sustainability School) on ethical labour practices.
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