Corporate Facilities Administrator

Description

• Financial Coordination: Partner with Accounting to maintain accurate equipment lease records and parking expense files.
• Invoice Auditing: Review invoices for late fees or incorrect charges; resolve discrepancies directly with vendors.
• PTO Scheduling: Coordinate team PTO requests to maintain adequate coverage.
• Preventive Maintenance: Schedule and monitor generator and HVAC supplemental unit maintenance (quarterly, bi-annual, annual).
• Safety & Compliance: Manage fire extinguisher and Frog Eye light inspections (monthly/yearly). Collaborate with Safety team to maintain compliance documentation.
• Vendor & Lease Management: Oversee office vendor agreements (coffee/water, shredding, equipment, janitorial, pest control, record storage). Track renewal dates, end dates, and auto-renewals to ensure timely action.
• Team Coverage: Provide backup for FM team roles (Receptionist, Mailroom, FM Clerk) during absences; ensure seamless operations.
• Site Inspections: Conduct quarterly site walks and weather-related checks; update work orders as needed.
• Facilities Support: Manage Facilities Support inbox; process and follow up on work orders to completion.
• Procurement Oversight: Administer annual blanket purchase orders.
• Expense Monitoring: Track and report monthly spending for janitorial, parking, HVAC, and office supplies across all sites.
• Supply Management: Track office supply spending by site, including coffee and related consumables.

Requirements

• Ability to interact with all levels of internal and external business partners, while consistently providing outstanding customer service and maintaining a professional demeanor.
• Basic knowledge of Microsoft Office products including Word, Excel and Outlook.
• At least four (4) years’ experience in a corporate environment.
• High school/GED is required, but 2-4 degree is preferred.
• Exceptional communications, organizational, and multitasking skills.
• Ability to solve problems independently regarding phone or in person requests.
• Meets expectations for attendance and punctuality.
• Requires the ability to sit for extended periods at a computer workstation.
• Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen.
• 2 years of experience in facilities management or relate field preferred.

Benefits

• Professional Training and Development.
• Peer Mentor Program
• Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO).
• Annual performance and compensation reviews.
• Employee Owned - all eligible U.S. employees have an Employee Stock Ownership Account.
• Robust Employee Referral Program.
• Employee Recognition Awards.

Training + Development

Interview process

Visa Sponsorship

Security clearance