Administrative Assistant

Description

The Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers.

• Accounts Receivable; follow up with local/regional tenants on past due
• Accept and document all rent payments received in management office and send to
• Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate
• Submit Open/Close notices for store openings or
• Prepare correspondence as directed, tenant notices, late letters,
• Keep Emergency Communication System for tenants and staff up to
• Collect and input tenant sales into Yardi/MRI.
• Generate and submit New Vendor request forms and
• Maintain asset register to complete personal property tax
• Maintain tenant contact
• Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception
• Coordinate before/after hour tenant or contractor
• Participate in annual property strategic and initiative goal setting
• Accounts Payable; review, code and submit invoices for
• Collect and maintain customer traffic numbers for the center, including monthly reporting, if
• Maintain Office of Foreign Assets Control (OFAC) search files, if
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
• Respond promptly to customer needs and to requests for service and
• Organize lease files and documentation for the property in accordance with policy and
• Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department.
• General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel.
• Maintain controlled access by issuing visitor badges and verifying insurance requirements are

Requirements

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

• Strong attention to detail and ability to follow
• Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• High school diploma Associate degree preferred, or equivalent work experience.
• Minimum of 2-3 Years of Customer Service experience
• Must be able and willing to work varying schedules, which may include public
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.
• Yardi/MRI experience
• The employee must occasionally lift and /or move up to 30
• Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive.
• Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude.
• Must be able to maintain the highest level of confidentiality; keep internal information and records confidential.
• Excellent interpersonal, organizational, time management, verbal, and written communication
• Manages competing demands; able to deal with frequent change, delays, or unexpected
• Comfortable working in a fast paced, highly dynamic work
• Proficiency in MS Office programs (Outlook, Word, Excel ), basic office support skills (telephone, filing, data entry) and basic math skills.
• Patience and listening skills to respond appropriately and interact positively with upset

Benefits

Pay Range: $33.65 USD - $36.06 USD

Training + Development

Interview process

Visa Sponsorship

Security clearance