Lead Contracts Administrator

Description

• Ensure project/facility acceptance documents are prepared and are followed through and that acceptances are signed by the client;
• Functions as a part of a negotiating team consisting of project management staff, to establish the terms and conditions of a contract;
• Monitors and ensures the business provisions of assigned contracts are administered to ensure compliance with contractual terms and conditions. Keeps the Projects Contracts Manager advised as to the scope, financial, and risk features of applicable contracts;
• Ensures documentation to negotiate change orders are properly produced and maintained;
• Identifies contractual problems and take appropriate action to ensure a satisfactory resolution. Follows up on those problems which demand management attention, to ensure timely response to the client; and
• Furnishes business and financial information requested by the client concerning the project, as delegated by the Project Manager;
• Responsible for pre – award activities including bid invitation preparation, processing queries from bidders, preparation of bid evaluation programs, evaluation of bids, negotiation, contract preparation and award formalities;
• Reviews issues with legal, risk management, tax, and accounting personnel as a condition precedent to submitting to management for approval;
• Management of Contract Quality standards.
• Manages the drafting of Invitation to Tender packages for contracts for large O&G facilities projects. Review and, if necessary, proposes comments on and propose alternative text/clauses to client contract conditions;
• Manages, provides advice on and administers all activities concerned with contracts for works and services associated with oil and gas facilities projects carried out under various contract forms and modes of reimbursement.
• Prepares letters to clients requesting approvals and interpretations necessary to comply with the provisions of the contract.
• Responsible for post – award activities including conducting kick – off meetings, coordinating all contract submittals and correspondence, preparation and processing of variation orders, claims and close out;

Requirements

• Extensive knowledge of Contractual Terms & Conditions and Commercial Contract Law;
• Chartered status (MRICS) or equivalent professional qualifications
• Relevant experience in similar role
• Middle East/Arabian Gulf experience is preferred but not mandatory.
• Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes
• Excellent understanding & extensive experience of the procurement and contract administration processes and principles from preparation and issue of Bidders Lists, Contracting Plans and bid invitation package preparation through to award, administration and close out of Contracts;
• Must have a Bachelor's Degree in Engineering or Degree in Science, Commerce or Law.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance