Office Administrative Assistant - 6 month CTH

Description

The Administrative Assistant provides administrative support to the division and assigned departments, serving staff at all levels. Responsibilities include acting as a liaison between the supervisor and internal or external contacts, handling mail, packages, expense reports, and office supplies, and performing filing, typing, and data entry. The role also coordinates meetings and travel, manages the supervisor’s calendar, and prepares correspondence such as letters, memos, and reports.

• Act as liaison between supervisor and internal/external contacts.
• Process mail, packages, expense reports, checks, and courier services.
• Maintain office supplies and perform filing, typing, and data entry.
• Answer inquiries, direct calls, and take messages as needed.
• Coordinate meetings, travel arrangements, and schedule conference rooms.
• Manage supervisor’s calendar and arrange management staff schedules.
• Compose, edit, and distribute departmental correspondence.
• Provide photocopying, faxing, and filing support.

Requirements

We require an associate degree in Business Administration or a related field and at least two years of office administrative experience, which may be met through a combination of education, training, and relevant experience.

Successful candidates are proficient with computers, Microsoft Office, and preferably Oracle, and possess strong filing and 10‑key skills. Attention to detail, analytical ability, and the capacity to prioritize multiple tasks under changing priorities are essential. Excellent oral and written communication, a positive attitude, self‑motivation, and the ability to interact professionally with all employee levels, vendors, and clients are also required.

• Associate degree in Business Administration or related discipline.
• Minimum two years of office administrative experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and computer skills; Oracle preferred.
• Strong filing, 10‑key, and data‑entry abilities.
• Attention to detail and strong analytical skills.
• Ability to prioritize multiple tasks and adapt to changing priorities.
• Excellent oral and written communication.
• Self‑motivated, proactive, and effective team player.
• Professional interaction with all employee levels, vendors, and clients.
• Travel: 0% travel.

Benefits

Whether you’re a recent grad or a seasoned professional, Rosendin offers meaningful career growth and a true sense of ownership. As a proven industry leader, we work on some of the nation’s most exciting, high‑profile projects. With over 7,000 employees, we are one of the largest electrical contractors in the United States and the largest employee‑owned company in the industry. Our culture empowers people, embraces diversity, and inspires everyone to do their best.

The position involves typical office work with occasional lifting of up to 30 lb and complies with ADA accommodations. Rosendin offers an ESOP, 401(k), performance‑based bonuses, 17 PTO days plus 10 holidays, comprehensive medical, dental, vision, life, and disability insurance, pre‑tax flexible spending accounts, and a charitable giving match. We are an equal‑opportunity employer committed to diversity, inclusion, and shared ownership.

• Employee Stock Ownership Plan (ESOP) shareholder status.
• 401(k) retirement plan.
• Annual performance‑based bonus program.
• 17 paid time off days plus 10 paid holidays.
• Medical, dental, vision, term life, AD&D, and voluntary life insurance.
• Disability income protection insurance.
• Pre‑tax flexible spending accounts for health and dependent care.
• Charitable giving match through the Rosendin Foundation.

Training + Development

Interview process

Visa Sponsorship

Security clearance