Rental & Logistics Coordinator

• Observe and promote safe work practices.
• Manage & coordinate transportation schedule for drivers daily.
• Communicate with customers on deliveries of material / rentals.
• Answer incoming phone calls for business, rental, and transportation.
• Process bills of ladings and provide clear instructions to the team for handling each shipment.
• Coordinate logistics for inbound and outbound product shipments for jobs.
• Responsible for daily invoicing of all logistics & rental transactions.
• Close out completed rentals, review inspections and compile invoices for damages.
• Identify transactions requiring special handling.
• Create PO’s for vendors.
• Monitor logistics costs, including fuel, freight, and additional charges.
• Ensure adherence to all legal and statutory transportation requirements.
• Approve vendors invoices and check them against the po’s that are created.
• Uphold data security and confidentiality.
• Identify cost-saving opportunities and process improvements.
• Create contracts for new rentals and create jobs for local transportation.
• Create quotations for rentals, individual shipments, estimate prices, and schedule accordingly.
• Manage daily freight schedules via email for local and out-of-state deliveries.
• Maintain transportation and local rental emails while promptly responding.
• Maintain reliable communication with vendors regarding scheduling changes.

Apex Companies is seeking a Rental & Logistics Coordinator to manage inbound and outbound local rental equipment shipments, coordinate freight schedules, and maintain strong relationships with rental providers. This role requires exceptional organizational and communication skills to ensure efficient and cost-effective transportation operations.

• Knowledge of warehousing and distribution operations.
• Office environment with occasional exposure to industrial noise.
• Ability to stand and/or walk for extended periods.
• Ability to follow company rules, requirements, and processes.
• Capable of diffusing tense situations with clear and concise verbal communication.
• Must be comfortable as a liaison between multiple departments and sourcing equipment for customers.
• Microsoft Excel, Word, Outlook, and Internet proficiency required.
• Strong organizational skills with experience in Excel spreadsheets, managing emails, logistics knowledge, scheduling, locations, and route setting.
• Communicate effectively with leadership and team members.
• Effective communicator with ability to work with different personalities.
• Ability to handle high volumes of email and phone communication.
• Previous customer-facing and customer service experience required.
• Self-starter with the ability to work both independently and as a team player.
• Ability to remain calm and rational in stressful, last-minute, and problematic situations.
• High School Diploma or equivalent.
• On-call availability as needed.
• Minimum 2 years of relevant work experience.
• Ability to lift, grasp, and manipulate small objects.
• Frequent standing, sitting, and working on a computer.
• Must have clear vision and hearing with correction if needed.

Annual Salary: 40,000-50,000

Why Join Us? At Apex, we recognize that our people are our most valuable asset. Our employees drive our success, which is why we believe in empowering our people with real-time career development, offering diverse and challenging work, and providing solid growth opportunities. If you have a "let’s get down to business, roll up your sleeves" mindset then Apex is the place for you.

We offer a comprehensive benefits and compensation package designed to support your health, well-being, and work-life balance. This includes health, dental, and vision insurance; short-term disability (STD) and voluntary long-term disability (LTD) coverage; and life and Accidental Death & Dismemberment (AD&D) insurance options. We also provide a 401(k)-retirement plan with a company match, generous paid time off benefits including paid holidays, and eligibility for performance-based bonuses. Additionally, whoever fills this role will receive a company-provided laptop to ensure they have the tools needed for success in their role. We are committed to fostering a supportive and rewarding workplace for our team members.