Office Administrator (Based in Jurong Island)

Description

• Support HSSE administrative requirements (e.g., training validity checks, PPE issuance coordination, record maintenance).
• Ensure administrative processes follow Sembcorp governance requirements, including document retention, confidentiality, and procurement SOPs.
• Plan and organize internal/external meetings, including conference calls, site visits, room bookings, refreshments, and technical equipment setup.
• Maintain inventory of office supplies (stationery, print consumables, pantry items, PPE stock, etc.) and ensure timely replenishment.
• The Office Administrator provides comprehensive secretarial, administrative, and operational support to the Operations & Maintenance (O&M) teams within SembGas (Jurong Island) and Sembcorp NEWater (Changi).
• The role ensures smooth daily operations, efficient coordination of business activities, and compliance with internal processes, systems, and safety protocols across both sites.
• Coordinate logistics for business trips (air tickets, accommodation, transport, itineraries, visas, JI entry, etc.).
• Maintain systematic filing (physical and digital), correspondences, record-keeping, and document control in accordance with company policies.
• Provide administrative support for company events, audits, townhalls, training, or stakeholder engagements.
• Manage and coordinate appointments, meetings, and calendars for O&M managers and key personnel.
• Prepare meeting materials, agendas, minutes, and follow-up action trackers where required.
• Track departmental expenditure, monitor budget utilisation where required, and assist in processing T&E and medical claims in line with policy.
• Apply for Jurong Island / Changi / NEWater safety passes, visitor permits, and contractor entry approvals; ensure timely notification to Security and O&M supervisors.
• Manage operational procurement requests (PR/PO creation), service entry sheets, GR/IR follow-ups, and invoice verification to ensure timely payments.

Requirements

• Organized and detailed oriented, versatile and able to multitask
• Minimum 5–8 years of administrative experience, preferably supporting senior management or operations teams in industrial, utilities, petrochemical, or manufacturing sectors.
• This role required travelling to the Changi NEWater once a week
• Diploma in Business Administration or relevant discipline.
• Strong interpersonal, communication skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance