Leading energy & urban solutions provider driving energy transition via power, renewables & integrated development.
Provides admin & secretarial support to O&M teams, handling coordination, procurement, and compliance.
20 days ago ago
Expert & Leadership (13+ years)
Full Time
Jurong West, West Region, Singapore
Onsite
Company Size
5,063 Employees
Service Specialisms
Energy Solutions
Water Solutions
Urban Development
Integrated Engineering
Environmental Management
Renewable Energy
Infrastructure Development
Construction Services
Sector Specialisms
Energy
Renewable Energy
Solar
Wind
Energy Storage
Gas and Related Services
Urban Development
Integrated Urban Solutions
Role
Description
procurement
document control
inventory management
travel logistics
meeting coordination
compliance
Support HSSE administrative requirements (e.g., training validity checks, PPE issuance coordination, record maintenance).
Ensure administrative processes follow Sembcorp governance requirements, including document retention, confidentiality, and procurement SOPs.
Plan and organize internal/external meetings, including conference calls, site visits, room bookings, refreshments, and technical equipment setup.
Maintain inventory of office supplies (stationery, print consumables, pantry items, PPE stock, etc.) and ensure timely replenishment.
The Office Administrator provides comprehensive secretarial, administrative, and operational support to the Operations & Maintenance (O&M) teams within SembGas (Jurong Island) and Sembcorp NEWater (Changi).
The role ensures smooth daily operations, efficient coordination of business activities, and compliance with internal processes, systems, and safety protocols across both sites.
Coordinate logistics for business trips (air tickets, accommodation, transport, itineraries, visas, JI entry, etc.).
Maintain systematic filing (physical and digital), correspondences, record-keeping, and document control in accordance with company policies.
Provide administrative support for company events, audits, townhalls, training, or stakeholder engagements.
Manage and coordinate appointments, meetings, and calendars for O&M managers and key personnel.
Prepare meeting materials, agendas, minutes, and follow-up action trackers where required.
Track departmental expenditure, monitor budget utilisation where required, and assist in processing T&E and medical claims in line with policy.
Apply for Jurong Island / Changi / NEWater safety passes, visitor permits, and contractor entry approvals; ensure timely notification to Security and O&M supervisors.
Manage operational procurement requests (PR/PO creation), service entry sheets, GR/IR follow-ups, and invoice verification to ensure timely payments.
Requirements
5-8 years
admin
travel
diploma
organized
communication
Organized and detailed oriented, versatile and able to multitask
Minimum 5–8 years of administrative experience, preferably supporting senior management or operations teams in industrial, utilities, petrochemical, or manufacturing sectors.
This role required travelling to the Changi NEWater once a week
Diploma in Business Administration or relevant discipline.
Strong interpersonal, communication skills
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
21 GW
Energy Capacity
Controls significant global energy capacity across multiple regions including Asia, UK, and Middle East.
14 GW
Renewables Capacity
Holds a substantial portion of renewable energy capacity contributing to global sustainability efforts.
5.2B
Revenue
Achieves impressive revenue figures, showcasing strong performance in gas and renewable sectors.
14,000 Ha
Urban Projects
Develops extensive urban projects covering a large area, driving infrastructure and community growth.
Founded in 1998 via merger, Sembcorp grew from Singapore-based utilities firm into global energy & urban developer.
Its core work spans gas generation, solar & wind farms, energy storage systems.
Unusual fact: Asia’s first automated materials-recovery recycling facility operator and pioneer importer of natural gas.
It trades decarbonisation assets such as green hydrogen, carbon credits and invests in CCUS solutions.
Culture + Values
Integrity and Accountability
Innovation and Excellence
Sustainability and Stewardship
Collaboration and Teamwork
Customer-Centricity
Environment + Sustainability
20% by 2025
Carbon Emissions Reduction
The company aims to reduce its carbon emissions by 20% by the year 2025, a significant step toward achieving its long-term sustainability goals.
6.4 GW Globally
Renewable Energy Capacity
Over 6.4 gigawatts of renewable energy capacity is being developed worldwide, showcasing the company's substantial commitment to clean energy infrastructure.
SGD 3 billion
Investment in Sustainability
A total of SGD 3 billion has been invested in renewable energy and sustainable infrastructure projects, underscoring the company's financial dedication to environmental initiatives.
Committed to renewable energy, with a focus on solar and wind
Carbon-neutral operations in Singapore since 2017
Net zero target by 2050
Inclusion & Diversity
30%
Women in Leadership Target
Committed to achieving 30% female representation in leadership positions by 2025.
55%
Global Workforce Makeup
Significantly more than half of the global workforce comprises women, reflecting strong diversity.
Implemented leadership development programs focused on women
Regular pay equity audits to ensure fairness across gender