Executive Assistant – Toronto

Description

• Provide comprehensive support to the Vice President, M&M by managing their schedule, prioritizing tasks, coordinating resources, and serving as the primary point of contact for all internal and external inquiries.
• Plan and execute engaging client events and internal social gatherings
• Coordinate and manage complex international travel arrangements, including multi-leg itineraries and business visas.
• Maintain organized records of various agreements, both in hard copy and electronic formats, and develop and manage efficient filing systems.
• Organize and manage meetings, both on-site and off-site, including preparing and distributing agendas, managing action items, and arranging catering.
• Handle purchase orders, manage expenses, and reconcile credit card statements.
• Coordinate and manage the logistics of monthly townhall meetings.
• Prepare and format information for distribution, including internal communications, memos, reports, presentations, and confidential materials, while also handling transcribing, editing, and proofreading duties.

Requirements

• Highly organized with the ability to work to tight deadlines, and flexible to change within short notice.
• Comfortable with numbers and able to present and analyze data
• Comfortable working autonomously and across multiple tasks.
• Ability to manage complex and highly confidential information.
• Strong interpersonal skills, able to operate with diplomacy, tact and empathy.
• Minimum of three to five years’ experience in an administrative role assisting senior leaders.
• A diploma/certificate in Business or Office Management.
• Ability to converse and write in Spanish and/or French will be an asset
• Advanced written and verbal communication skills.
• Intermediate to advanced MS Office Suite skills including Excel and Powerpoint

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance