Talent Coordinator

Description

• Draft and send candidate communications (i.e. interview confirmations, follow-ups, disposition emails, onboarding).
• Assist in the administration of engagement and lifecycle surveys, including candidate experience, hiring manager satisfaction, onboarding, and exit interview while ensuring timely deployment and data collection.
• Administer the Learning Management System (LMS), including reporting and auditing for QA, compliance, etc., marking attendance, managing the course library and learning plans and course enrollments (automatic and manual), and uploading content/creating courses
• Ensure all process workflows and training materials are current and accessible.
• Update the Applicant Tracking System, Talent, and Learning Modules within the HRIS.
• Coordinate the training schedule
• Facilitate orientation for new hires, as needed
• Develop a calendar of association and university events to consider for recruiting.
• Support the recruiters in maintaining candidate tracking and status updates in ATS and coordinating candidate feedback collection from interviewers.
• Oversee recruitment events (career fairs, information sessions, etc.), including logistics, maintenance of candidate leads in Dayforce.
• Assist in the administration of Year-End process and supporting the People & Culture Business Partners, including tracking submissions, sending reminders, supporting calibrations, etc.
• Schedule interviews and coordinate with candidates and interviewers, including managing candidate travel arrangements (i.e. tickets, parking, lunch), and assist with interview day coordination.
• Monitor and review all Brightline communication channels, including our company intranet, bConnected, during work hours to ensure all company and department communications and notifications are promptly reviewed.
• Coordinate communications with stakeholders regarding program updates, timelines, and engagement strategies.
• Maintain discretion with sensitive employee information
• Generate recruitment metrics and reports.
• Audit and update recruitment and onboarding collateral (job descriptions, offer templates, FAQs, HR Service Delivery answers, etc.), and maintain internal recruitment documentation and SOPs.
• Plan and execute logistics and documentation for talent programs, including scheduling, materials preparation, and other support.
• Coordinate onboarding, including the initiation of background and drug checks, submission of IT tickets for hardware, software, and security access, issuance of train and parking passes, and communication of day-of instructions to candidates, and preparation of swag and materials.
• Maintain accurate records of program participation, survey responses, and performance review completion, and gather feedback to inform future improvements.
• Assist in preparing reports and presentations for leadership on talent program impact and engagement metrics.
• Create content, including training materials, one-page resources, and job aids

Requirements

• Ability to work independently and as part of a team
• High sense of urgency
• Understanding of HR processes and talent initiatives
• Adaptable in a fast-paced environment
• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Familiarity with applicant tracking systems (ATS), talent, and/or learning modules
• Proficiency in Microsoft Office Suite and HR software
• Strong attention to detail
• 2+ years of experience in recruitment, HR administration, or talent management.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance