Senior Administrative Assistant

Description

• Oversee mailroom as directed by Senior Workplace Manager
• Work with Senior Workplace Manager to ensure all maintenance requests are scheduled and completed by vendors.
• Foster a positive team environment.
• Ensure confidentiality of internal and external data
• Stocking of supply rooms and kitchens while keeping organized
• Maintain tidiness of kitchens and boardroom
• Build relationships with key partners, both internally and externally
• Order and monitor office/kitchen supplies and order replacements as needed
• Manage officemanagement.com email box to review all requests
• Assist with employee engagement events
• Prepare and submit expense reports on behalf of the executive
• Maintain the executive's calendar(s): work with both external and internal individuals to schedule meetings as needed by the executive, arrange for meeting rooms or facilities, make, and confirm travel plans.
• Participate in special projects and taskforces, as assigned.
• Act as main point of contact for office employees to ensure that security is aware of all visitors.
• Ensure boardroom is prepped with refreshments and snacks as needed for the executive team.
• Provide high level administrative support to the Executive team.
• Assist with arranging and overseeing onsite vendors.

Requirements

• Excellent time management, organization, and prioritization skills required
• High School Diploma or GED
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook required
• Attention to detail and ability to accurately execute in a fast-paced environment
• Ability to demonstrate flexibility and resilience in dynamic situations
• Minimum of 3 years of experience in providing administrative support to a leader in a corporate environment.
• Experience with Egencia Travel platform a plus
• Experience with RAMP Expense system a plus

Benefits

• $60,000 - 65,000 annually
• Competitive compensation
• Maternity/Paternity Pay
• Paid vacation, federal and floating holidays
• 401K retirement savings plan
• Health, Dental, Vision, Life, Disability options
• Career advancement opportunities

Training + Development

Interview process

Visa Sponsorship

Security clearance