Onboarding Coordinator

Description

• Welcomes candidates for interviews, situates them in their respective conference rooms and ensures onsite interviews are running according to schedule. Occasionally participate in the HR interview slot for cultural assessment.
• Facilitate new hire onboarding and entering of employee data into applicable systems as well as lead new employee orientation
• Add a New Hire Alert to all relevant employees’ calendars and update as necessary with changes from the candidate or team
• Completes I-9 verifications through E-verify, conducts virtual verification meeting for field and remote employees and onsite verifications for new hires starting onsite
• Stays current on best practices in Human Resources
• Coordinates interviews and communicates with internal employees and candidates throughout the interview and hiring process
• Approves New Hire Registrations and ensures Benefits Enrollments are consistent across systems
• Initiate the onboarding form through Monday.com for the hiring manager to complete timely and with enough advance notice for all other stakeholders to complete their onboarding tasks (IT, office admins, HR, Accounting, hiring manager).
• Serves as a backup to the Talent Acquisition Manager for offer letter creation and other recruiting activities as assigned
• Maintain line of communication with new hires ahead of their start date answering questions as they arise and sending information needed for first day
• Responds to new hire inquiries regarding policies, procedures, and programs
• Facilitates background checks for all new hires as well as coordinates with Enserv Solutions on applicable DOT pre-employment history checks and screenings
• Coordinates with other office’s Office Admins to prepare for a new hires first day (Houston, Alice, Brookshire, Midland, Denver).
• Maintains new hire employee data in the HRIS, conducts regular audits of employee records including hire date changes and enrollments to ensure accurate entry of information from the hiring process

Requirements

• Excellent verbal and written communication skills and fluency in English is required
• Knowledge of HR federal laws and regulations
• Exceptional time-management skills and can adjust quickly to last minute changes
• High proficiency in Microsoft Office: Outlook, Word, and Excel
• Bachelor’s degree in Business Administration, Human Resources Management or related field preferred
• Resourceful, self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time
• Strong reasoning and problem-solving skills
• At least 2 years of experience in an HR or Admin support function
• Ability to use good judgement, work independently and efficiently complete tasks
• Excellent interpersonal skills, team-oriented and takes direction from senior leaders
• Ability to work a regular in-office schedule Monday - Friday

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance