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Investment & Joint Venture Management Coordinator
Vicinity Centres
Coordination of joint venture and investment management activities, including meeting management, minute taking, and portal management.
15d ago
Experienced (8-12 years), Expert & Leadership (13+ years), Intermediate (4-7 years)
Full Time
Chadstone, Victoria, Australia
Office Full-Time
Company Size
1,300 Employees
Service Specialisms
Property Development
Asset Management
Retail Management
Leasing
Investment
Property Strategy
Operations
Design
Sector Specialisms
Commercial
Retail
Role
What you would be doing
email management
complaint handling
minute taking
portal management
meeting coordination
jv showcase support
- Acts as quality control across JV facing collateral, covering presentation / aesthetics
- Responsible for monitoring JV Partnerships inbox, and action or re-direct incoming emails as required.
- Manage and monitor complaints and action in a timely manner and updating team as required
- Responsible for taking minutes and actions for various meetings and distributing these accordingly.
- Assist with the production of material for meetings including documents and PowerPoint packs.
- Responsible for management of the Joint Venture portals including ensuring appropriate access
- Support GM with team co-ordination matters.
- Primary contact for internal EA’s and team members in relation to meeting scheduling challenges and resolving these.
- Work with EAs and Team Coordinators to coordinate and diarise all relevant internal meetings.
- Responsible for JV partner activity diary/calender management
- Primary contact for JV partners EA’s and other key contacts in relation to meeting scheduling challenges and resolving these, fostering a positive relationship to achieve outcomes.
- When required, support the team with communications deliverables needed by the team’s business partners
- Assist in any relevant overflow work as required from Group Director Customer & Asset Management.
- Assist with the preparation and co-ordination of the JV showcase (2 to 3 per year).
- Coordinate the diary of the GM
- Manage expenses and supplier invoices in a timely manner
What you bring
leadership
microsoft office
sharepoint
professionalism
coordination
teamwork
- Critical eye for detail and passion for quality outcomes
- Experiencing in managing aspects of or Sharepoint sites
- Resilience, confidence and cool-headed under pressure
- Extensive travel and time management skills
- Confidence and ability to work with people at all levels of an organisation as well as across external organisations.
- High level of professionalism and integrity
- Experience managing team budgets and forecasts
- High proficiency with Microsoft office suite (particularly Word, Excel, PDF and Powerpoint)
- Situational aware thinker with a proactive approach to leaning into and supporting teams, enterprise wide.
- Demonstrated experience in a senior coordinator role with high contact points
- Highly organised and able manage and adapt to change quickly
- Ability to work independently whilst also able to share the load in order to meet deadlines
- $1,000 worth of VCX securities rewarded for eligible team members
- Birthday leave & purchased additional leave
- Generous Parental Leave
- Flexible working options
- Internal mentoring program
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- criminal history background/police check required later in the recruitment process
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Company
Overview
$24B Portfolio
Total Assets Under Management
The company manages a $24 billion portfolio spanning various retail and mixed-use properties across Australia.
~52 Retail Assets
Properties in Portfolio
The portfolio includes approximately 52 retail assets, covering a range of sectors including grocery, fashion, and dining.
5 Mixed-Use Precincts
Strategic Developments
The company has developed five mixed-use precincts that integrate residential, office, and retail spaces.
2015 Merger
Key Corporate Event
The company was formed through the merger of Federation Centres and Novion in 2015, marking a significant corporate milestone.
- weaving decades of retail real estate heritage into its DNA.
- Landmarks like Chadstone (Melbourne) and the Queen Victoria Building (Sydney) anchor its reputation as curator of iconic, community‑centric destinations.
- Innovative redevelopments—such as fresh food precincts at Chadstone and the One Middle Road tower—showcase its ability to evolve spaces to meet changing consumer lifestyles.
- With a nationwide footprint—from suburban hubs to CBD complexes—the company shapes how Australians shop, live, work and play across urban and regional markets.
- A history marked by strategic spin‑offs—from divesting its US arm to beach‑side WA mall sales—reveals a sharp focus on core Australian assets and growth through reinvestment.
- Its expertise spans retail property ownership and management, leasing, development, office and residential integration, and solar‑equipped precincts.
- Unusual mix: it blends traditional shopping centre operations with residential, hotel and office offerings, crafting mini‑city precincts under one roof.
- Co‑created: Created by our people and for our people.
- Respect: We listen to and acknowledge each other's views. We have difficult conversations with care.
- Integrity: We back our words with the right actions. We do the right thing no matter the situation.
- Customer Focus: We nurture a genuine connection with our customers. We consider customer needs when making our decisions.
- Collaboration: We invite the right people to the table. We balance consensus with decisive action.
- Excellence: We always strive to improve. We share our challenges and celebrate our wins.
38% Emissions Reduction
Emissions Intensity
Emissions intensity has decreased significantly compared to FY16 levels.
52% Waste Diversion
Waste Management
Over half of waste generated was successfully diverted from landfills.
43,487 MWh Solar Energy
Renewable Energy Generation
Solar energy generated across the entire portfolio of assets.
90% Construction Waste Diverted
Sustainable Construction
Significant portion of waste from construction projects was recycled or reused.
- Chadstone Place achieved ILFI Zero Carbon Certification, 6‑Star Green Star Design & As‑Built, 5.5 NABERS Energy – retrofit saved 85% embodied carbon.
- Committed to Net Zero carbon emissions (Scopes 1 & 2) in common mall areas of wholly‑owned retail assets by 2030.
- 4.3‑star NABERS Portfolio Energy Rating; ranked #1 in Oceania (listed category) by GRESB.
- Since 2018, installed >35.89 MWh of solar capacity (23 centres, $73 million program).
- Energy efficiency initiatives since June 2016 delivered 14% carbon emissions reduction portfolio‑wide.
16 Weeks
Parental Leave
Provides 16 weeks of parental leave for all permanent team members from day one.
$9.2M
Community Investment
Total investment in local communities during fiscal year 2024.
7 Years
Reconciliation Action Plan
The company's Reconciliation Action Plan is in its 7th year, demonstrating long-term commitment to reconciliation efforts.
40:40:20
Gender Target
Workplace gender representation target of 40% female, 40% male, and 20% non-binary/gender diverse.
- Accreditations: Disability Confident Recruiter; Hidden Sunflower Organisation; Australian Workplace Equality Index Bronze; Australian LGBTQ+ Inclusion Awards.
- Four Employee Advocacy Groups: Gender Balance, Cultural Diversity, Pride & Allies, Disability & Access—sponsored by Executive Leadership.
- Reconciliation Action Plan in its 7th year; fourth Innovate RAP launched December 2024.
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