Administrative Officer

Description

• Create, edit, and update training content using PowerPoint, Office 365, and other digital tools including Canva and Synthesia.
• Provide pastoral support for Core Apprentices, ensuring their wellbeing during their academy programme.
• Maintain a clean, organised, and safe training environment in line with health and safety guidelines.
• Maintain the Training Academy diary, ensuring all sessions, trainers, and room bookings are accurately recorded.
• Work closely with trainers and the Training Academy Manager to ensure smooth programme delivery.
• Monitor for inefficiencies within the Training Academy and escalate recommendations for improvement.
• Report any hazards, damaged equipment, or maintenance needs promptly.
• Assist in the implementation and role out of new LMS system.
• Support trainers in developing learning materials and ensuring documentation is professionally presented and compliant.
• Organise additional van stock related to the delivered training if required.
• Liaise with the individual business units under the Airedale Group umbrella.
• Help prepare training areas ahead of sessions, ensuring resources, equipment, and materials are available.
• Produce and distribute training reports using company dashboards.
• Conducting new starter inductions.
• Organise and schedule training sessions based on requests from business units.
• Arranging accommodation and hotel bookings for trainees and visiting staff.
• Keep detailed and accurate records of training results, attendance, and assessment outcomes.

Requirements

Job Overview: The Academy Administrator will play a vital role in supporting the day-to-day operations of the Training Academy. This position requires strong organisational skills, excellent communication abilities, and confidence working with digital tools such as Microsoft Office 365 and PowerPoint. The role involves coordinating training activities, managing records, supporting apprentices, and ensuring the training environment meets safety and compliance standards.

• Experience using an LMS system would be advantageous but is not an essential requirement.
• Willingness to work occasional extended hours when required for training events.
• Ability to communicate clearly and professionally with apprentices, trainers, and business unit leaders.
• A proactive, problem-solving mindset.
• Ability to work independently and manage multiple tasks simultaneously.
• Highly organised and dependable.
• Able to work positively within a team.
• Learn to work in the company Field Service Management systems and associated digital platforms.
• Strong administrative and organisational skills.
• Flexible and adaptable to meet training academy needs.
• Proven experience using PowerPoint, Office 365, and related digital tools.
• Track trainer qualification expiry dates to ensure all certifications remain valid and up to current standards.
• Experience producing reports or working with data dashboards (desirable but not essential).
• Experience of working with all levels of staff.
• High attention to detail and ability to maintain accurate records.

Benefits

Details: Competitive salary, career progression, and option to work hybrid.

The Airedale Group is expanding rapidly, employing circa 700 people across multiple locations in the UK. This is a fantastic time to be joining the business with opportunities for career progression.

Training + Development

Interview process

Visa Sponsorship

Security clearance