Office Administrator

Description

• Maintain organization, cleanliness, and readiness of reception and shared office areas.
• Answer and direct calls on the main reception line in collaboration with other administrative team members.
• Support office facilities needs, including monitoring and replenishing office and kitchen supplies, accepting deliveries, coordinating maintenance, and assisting with overall workspace functionality.
• Maintain a full-time onsite presence in the Minneapolis office, Monday–Friday, 9:00 AM–5:00 PM.
• Maintain a high standard of professionalism, customer service, and confidentiality in all interactions.
• Provide cross-functional administrative support to colleagues to ensure seamless office coverage and consistent service delivery.
• Assist with special projects, tasks, and assignments in support of operational and business objectives.
• Provide administrative support to Office Directors firmwide, including calendar coordination, meeting scheduling, and day-to-day administrative assistance.
• Manage travel arrangements and expense reporting for Office Directors.
• Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception experience.
• Support internal cultural engagement initiatives, including event assistance and recognition or gifting coordination.
• Coordinate internal and external meetings and events, including room scheduling or off-site venues, catering and refreshments, preparation of materials, and logistical communication.

Requirements

• Minimum 4 years’ administrative support experience or office coordination, preferably in architecture, design or construction industries.
• Proven ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Strong verbal and written communication skills.
• Professional demeanor with a service-oriented and proactive approach.
• Proficiency with Microsoft Office Suite and standard office technologies; ability to quickly learn internal systems and tools.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance