Finance Administrator

Description

Reporting to the Helpdesk and Admin Manager, you will provide a high-quality administration and create invoice reports for our clients and be responsible for the production of sales invoices.

• Ordering/Receipting Tasks: Lead the ordering/receipting tasks for QEHB site, including raising purchase orders, receipting services, and invoice matching on Coupa.
• Liaison with Subcontractors and SSC: Liaise with Subcontractors and the Shared Service Centre (SSC) to keep unpaid invoices to a minimum.
• Office Operations: Organise office operations and procedures.
• Visitor Support: Provide general support to visitors.
• HR Partnership: Partner with HR to update and maintain office policies as necessary.
• Purchase Cards Administration: Lead the administration of purchase cards for QEHB personnel.
• Work Orders Management: Manage work orders on Maximo & SAP.
• Invoicing: Ensure that all items are invoiced and paid on time.
• Aged WIP Management: Manage Aged WIP and keep it to a minimum.
• Employee Queries: Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
• IT Coordination: Coordinate with the IT department on all office equipment.
• Scheduling: Schedule meetings and appointments.
• Facility Management Vendors: Liaise with facility management vendors, including cleaning, catering, and security services.

Requirements

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role.  Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

This role includes a Standard DBS check therefore ability to pass is essential.

• Proficient use of Microsoft Office applications including Word, Excel and Outlook.
• Comprehensive Administrative experience in a busy office environment.
• Creativity: Exhibit a creative mind with the ability to suggest improvements.
• Educated to GCSE standard
• Organisational Skills: Demonstrate strong organizational and planning skills in a fast-paced environment.
• Awareness of Confidentiality.
• Experience working in a Project role.

Benefits

On offer is a competitive salary and benefit package, which includes;

You’ll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN Together (representing women in Equans), Working Parents, and Young Professionals.

Equans is looking for a Finance Administrator to join our team in based at the Queen Elizabeth Hospital, Birmingham on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a competitive salary and benefits package.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work.

• Holiday purchase scheme.
• Life Cover equivalent to 1.5 times annual salary.
• Cycle to work scheme.
• 24 days annual leave (+ public holidays).
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.
• Gym membership discounts.
• 2 corporate social responsibility days per year.
• Employee discount shopping schemes on major brands and retailers.
• Attractive Employee Referral Rewards Scheme.
• NHS/Hospital experience would be an advantage.

Training + Development

Interview process

Visa Sponsorship

Security clearance