Senior Proposal Coordinator

Description

• Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals
• Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables
• Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.)
• Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation
• Adheres to internal standards, policies, and procedures
• Coordinates the preparation of the proposal on a day-to-day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule
• Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team
• Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead
• Ensures that the proposal is fully compliant with the Client’s requirements. Where this is not possible, identify alternatives and possible solutions
• Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company’s server system
• Prepares and submits documentation to set-up internal proposal number
• Establishes the format of the proposal to reflect the Client's requirements and the Company’s agreed proposal win strategy
• Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company’s Delegation of Authority) are in place prior to submitting the proposal
• Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders
• Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines

Requirements

• Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience within the construction industry (exposure to EPC projects in the power delivery industry)
• Proficient skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, and Visio) and Adobe Acrobat
• Well-developed written and verbal communication, interpersonal, influencing and presentation skills
• Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style
• Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations
• Ability to work irregular schedule and long hours required to meet required deadlines
• Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure
• Knowledge and skills in bid preparation, specifically in the electric power industry
• High School diploma, or equivalent, and 5+ years of relevant proposal experience

Benefits

• Employee Assistance Program (EAP)
• Employee Discount Program
• Paid Time Off (PTO)
• Comprehensive Health Coverage
• 401(k) Retirement Plan
• Competitive Compensation
• Holiday Pay
• Pet Insurance
• Tuition Assistance

Training + Development

Interview process

Visa Sponsorship

Security clearance