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Executive Assistant
Filtrex Service Group
Assisting vice president in scheduling, communication, and special initiatives at a national mechanical contractor.
21d ago
$15 - $15
Entry-level
Full Time
Tulsa, OK
Onsite
Company Size
50 Employees
Service Specialisms
HVAC/R Preventive Maintenance
Mechanical Contracting
Client Support Services
Asset Tracking
Water Treatment and Filtration
Ice Machine Servicing
Commercial Dishwasher Installations
Sector Specialisms
HVAC
Refrigeration
Mechanical Preventive Maintenance
National Accounts Service
Water Filtration
Biomass Energy Solutions
Role
What you would be doing
system improvement
project contribution
confidential management
internal comms
calendar coordination
client support
- Participate in improving organizational systems and documentation. Contribute to special projects and initiatives to support company growth.
- Learn how executives manage confidential information and sensitive projects.
- Help draft, organize, and distribute internal communications.
- Assist with calendar coordination, scheduling, and inbox organization under the guidance of executive staff.
- Support sales and customer service initiatives through communication and follow-up tasks.
What you bring
leadership
discretion
administrative
organizational
mentorship
adaptability
- Practical experience supporting company leadership.
- Ability to handle information with discretion and professionalism.
- Exposure to administrative, operational, and client-facing functions within a national contractor.
- Strong organizational and communication skills.
- Mentorship and training in professional communication, organization, and project support.
- Willingness to learn and adapt in a fast-paced environment.
- Flexible schedule
- Hours: Flexible; At least 30 hours every week, depending on school schedule
- Wellness resources
- Compensation: $15/hour
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- handling confidential information and sensitive projects, discretion and professionalism with sensitive data
People also searched
Company
Overview
Founded in 2012
Year Established
The company was established in 2012 and has since expanded from a coil-cleaning business to a national HVAC/R preventive maintenance contractor.
2025 Expansion
New Offerings
In 2025, the company expanded its service offerings to include Hoshizaki ice-machine servicing and Jackson commercial dishwasher installation.
- Operates across the U.S. with a four-tier maintenance program tailored to client budgets and equipment needs.
- Self-performs all work—filter replacements, coil cleaning, belt swaps, ice-machine and water-filtration services—without hidden repair incentives.
- Integrates QRScan and its proprietary ONE app for real-time asset tracking, photo documentation, and transparent client dashboards.
- Serves major multi-site brands in commercial, retail, food service, and convenience sectors, including Chipotle, P.F. Chang’s and Pilot Flying J.
- Provides high-quality service to customers, emphasizing technical expertise and innovative solutions.
- Fosters a collaborative culture where teamwork and knowledge sharing are key to success.
- Considers employees as the greatest asset, investing in their personal and professional growth.
- Guided by integrity and transparency, taking responsibility for all actions.
2050 Target
Net Zero Emissions
Aiming to reduce carbon emissions to net zero by 2050, reflecting a long-term commitment to combating climate change.
- Implementing energy-efficient practices and reducing waste across operations.
- Minimizing environmental impact through sustainable product design and sourcing strategies.
- Continuously monitoring and improving environmental footprint through data-driven initiatives.
- promotes an inclusive and diverse workforce, with a strong focus on attracting and retaining individuals from varied backgrounds.
- aims to have gender-balanced leadership teams and promote gender equality within the workplace.
- offer recruitment and training programs prioritize equal opportunities for all employees, with clear objectives for improving diversity across the business.
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