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Manager of Tenant Coordination
Regency Centers
Guide tenants from lease execution to store opening, ensuring compliance and on‑time opening.
2d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Miami, FL
Onsite
Company Size
450 Employees
Service Specialisms
Property Development
Design
Project Management
Construction
Architecture
Engineering
Technical Services
Sector Specialisms
Retail
Shopping Centers
Grocers
Restaurants
Service Providers
Short-Term Leasing
Long-Term Leasing
Inline Uses
Role
What you would be doing
tenant coordination
plan review
site visits
compliance verification
documentation management
signage approval
- Coordinate additional tenant requests (e.g., storefront or exterior modifications) in partnership with other internal teams.
- Provide tenants with relevant documentation (as-built plans, site design criteria, signage guidelines).
- Coordinate administrative aspects of the permitting and inspection process to support tenants in obtaining Certificates of Occupancy (COs).
- Review lease abstracts and work letters to identify critical obligations (e.g., key dates, contingencies, and rent commencement details).
- Conduct or coordinate final inspections and administer the release of allowances or security deposits.
- Assist in reviewing vacant spaces for readiness and improvements, positioning them for successful future tenancy.
- Deliver “Welcome Aboard” letters to tenants, outlining the coordination process and next steps.
- Verify compliance with lease requirements prior to processing Tenant Improvement Allowance (TIA) requests.
- Evaluate and approve changes to tenant signage, ensuring adherence to the property’s guidelines.
- Conduct high-level plan reviews to confirm alignment with the landlord’s criteria and coordinate necessary revisions.
- Support the preparation of lease exhibits such as demised space plans, landlord’s scope of work, preliminary budgets in collaboration with the project managers, and tenant sign criteria.
- Oversee tenant improvement activities from lease execution through opening, ensuring all milestones and lease requirements are met.
- Ensure all landlord obligations are completed according to agreed schedules and lease terms.
- Perform periodic site visits to verify progress, identify potential issues, and maintain effective communication with stakeholders.
- Work with internal teams to track the landlord’s scope of work and confirm readiness for tenant occupancy.
- Collaborate with Leasing and Property teams to understand tenant space requirements and review landlord deliverables.
- Approve tenant signage to maintain consistency with the property’s visual standards.
- Facilitate the installation of “Coming Soon” graphics, working closely with Marketing to meet brand standards.
- Oversee the punch list process to ensure all remaining tasks are completed before tenant move-in.
- Collect and manage final documentation, including lien waivers, warranties, and certificates of insurance.
What you bring
tenant improvement
microsoft office
project tracking
bachelor's
bilingual
3-5 years
- Coordination focus with an understanding of construction fundamentals (ability to read plans and track schedules).
- Business acumen, trust, and integrity
- Priority setting, organization, and time-management skills
- Demonstrated ability to balance multiple projects and maintain strong relationships with stakeholders.
- Experience with Tenant Improvement Allowances (TIA) and the lease negotiation process.
- Strong interpersonal and communication skills, as well as writing and presentation skills
- Proficiency in Microsoft Office (Excel, Word, Outlook) and aptitude for using project-tracking software.
- Fluent in English and Spanish
- Excellent organizational skills to manage deadlines, documentation, and cross-team communications effectively.
- Bachelor’s degree in Business, Real Estate, or a related field.
- Knowledge of basic permitting and regulatory steps for tenant improvements (in collaboration with internal teams).
- Exposure to grocery-anchored shopping centers or large-scale retail projects.
- Attention to detail
- Ability to work in fast-paced environments and handle simultaneous projects
- At least three (3) to five (5) years of experience in tenant coordination, property management, or a comparable role in commercial real estate.
- Sound knowledge of commercial lease agreements and landlord-tenant obligations within a retail setting.
- Strong interpersonal and negotiation abilities for interfacing with tenants, vendors, and internal teams.
- Familiarity with interpreting construction documentation, including but not limited to architectural drawings, and terminology is beneficial.
- Ability to work independently as well as with a team
- 23+ PTO days annually
- Tuition reimbursement
- Pre-Lease Execution
- 401(k) with a generous company match plus corporate profit sharing
- Award winning and incentives-based wellbeing program through Personify Health
- Medical, Dental and Vision Insurance
- Company gift matching
- 100% company paid Life Insurance/AD&D and Disability Insurance
- Family planning, mental health, and pain management programs
- LinkedIn Learning premium subscription
- Paid leave programs (parental, compassion, bereavement, jury duty, and military)
- Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
- Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
- 11 paid holidays (in addition to PTO)
- Anniversary stock grant awards
- Health Advocacy + Employee Assistance Program (EAP)
- Continued education opportunities
- 52 hours per year of paid Volunteer Time Off
- Lease Execution
- Student loan repayment resources
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- employment contingent on successful background investigation.
- pre‑employment drug screening required.
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Company
Overview
Founded in 1963
Year of Establishment
The company was established in 1963 under the name Regency Square Properties.
482 centers
Properties Owned
The company owns interests in nearly 482 retail centers across the United States.
57 million sq ft
Total Square Footage
The company's portfolio spans over 57 million square feet of retail space.
80% grocery-anchored
Property Anchors
80% of the company's properties feature a grocery store as an anchor tenant.
- It is a self-administered, self-managed REIT and an S&P 500 member.
- The company has executed hundreds of retail development, acquisition, and disposition projects totaling billions in transactions.
- With a strong balance sheet (Investment grade credit ratings, ~$1.4 B revolving credit), it funds steady growth and dividends.
- Notable acquisitions include the Urstadt Biddle merger in 2023 and regional shopping center expansions across major US markets.
- Commitment to sustainability and the communities we serve.
- Collaborative, transparent, and accountable in our work.
- Innovation and continuous improvement.
- Respect and trust in our colleagues, partners, and customers.
- A focus on creating exceptional experiences for our stakeholders.
2050
Net Zero Commitment
Targeting net zero greenhouse gas (GHG) emissions by 2050.
- Commitment to reducing energy use and carbon footprint in properties.
- Using renewable energy sources where possible.
- Conducting sustainability assessments for all new and existing properties.
- Implementation of water and waste reduction strategies across portfolios.
- Achieved significant reductions in energy and water usage in managed properties.
2025 Target
Gender Parity Goal
The company is aiming to achieve equal representation of genders in leadership roles by 2025.
- Promoting a culture of respect, inclusion, and opportunity.
- Focused on increasing diverse representation across all departments.
- Regular monitoring and reporting of gender diversity metrics and progress.
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