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Project Coordinator
Stantec
Assist project managers with documentation, scheduling, financials, and coordination.
10d ago
Intermediate (4-7 years), Experienced (8-12 years)
Full Time
Ottawa
Office Full-Time
Company Size
32,000 Employees
Service Specialisms
Planning
Engineering
Architecture
Interior Design
Landscape Architecture
Surveying
Environmental Sciences
Project Management
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
schedule management
document control
collaboration site
financial reporting
risk assessment
project setup
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
- Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
- Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
- Assist in the Process subconsultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and documentation
- Ensure that document reviews are scheduled, completed and well documented.
- Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues
- Provides support to project management and team members.
- Monitor project financials with Project Managers on a weekly basis.
- With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
- Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
- With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
- Assist the Project Manager in preparing project closure documentation, archiving, and project postmortems/lessons learned.
- Assist the Project Manager in identifying and communicating deviation from project scope of work
- Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
- With direction, prepares required project set up documentation.
What you bring
onedrive
newforma
sharepoint
microsoft project
college diploma
5 years
- Ability to be persistent when needed.
- Customer Service mentality when working with both internal and external people.
- Excellent verbal and written communication skills.
- Prior knowledge of documentation / revision control is preferred.
- Formal training in Project Management principles will be considered an asset.
- Minimum of 5 years’ experience in a coordination role in the construction industry.
- Must be detailoriented, and resourceful.
- Drivers license with access to a vehicle.
- Prior work in documentation control / project assistant role is a plus.
- Willingness and aptitude to learning on the job and in formal settings.
- Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities).
- Must be able to successfully work both collaboratively and independently.
- Recognized relevant college diploma or university degree.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
- Previous experience with financial documents, including budgets is a plus.
- Proficiency in Microsoft Project is considered an asset or desire to learn.
- Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded in 1954
Year Established
The company was established as a one-person environmental engineering practice in 1954.
MWH Global in 2016
Acquisition Year
Completed the acquisition of MWH Global to enhance expertise in water and natural resources.
450+ Offices
Global Presence
Operates across more than 450 offices on six continents, showcasing extensive global reach.
6 Continents
Geographic Reach
Maintains a strong presence on six continents through strategic expansion.
- Began as a one-person environmental engineering practice and has grown through strategic geographic and service expansion.
- Publicly listed on the NYSE and TSX, Stantec has completed major acquisitions to bolster expertise and strengthen global infrastructure portfolio.
- Headquartered in the iconic Stantec Tower in Edmonton, the company has delivered landmark projects like the Panama Canal Expansion and high-profile community developments.
- Leverages interdisciplinary teams of designers, engineers, scientists, and project managers.
- Typical projects span urban planning, civil infrastructure, water management, environmental assessment, energy delivery, and architectural design, serving public and private sectors.
- Blends technical prowess with visionary design in bold ventures such as designing its own mixed-use tower and leading multi-nation infrastructure projects.
- We Put People First
- We Do What is Right
- We Are Better Together
- We Are Driven to Achieve
2025
Carbon Neutrality Target
The company plans to achieve carbon neutrality in its operations by the end of the fiscal year 2025.
32,000
Employees in Sustainable Projects
Over 32,000 employees are working on climate-resilient infrastructure and future-proofing cities.
- Commitment to environmental, social and governance excellence across operations and client projects
- Issued Sustainability‑Linked Loan, tying financing to ESG metrics including Bloomberg GEI and environmental targets
- Publicly reported environmental performance in annual Sustainability Report (e.g., GRI‑aligned metrics)
43% women
Female Representation in Leadership
43% of board and C‑Suite positions are held by women in 2023.
18% pay gap
Global Gender Pay Gap
The global mean unadjusted gender pay gap is 18%.
3% compa-ratio
Gender Pay Gap Improvement
North America base pay compa-ratio gender pay gap improved by 3% in 2023 compared to the prior year.
7% score improvement
Gender-Equality Index
Score improved by 7% in 2023 in the Bloomberg Gender-Equality Index, which has been achieved for the fourth consecutive year.
- Named to Bloomberg Gender-Equality Index fourth consecutive year
- Female representation: more than 50% of entry-level staff are women
- 36 Women@Stantec regional employee resource groups active globally
- First globally to link senior credit facility pricing to Bloomberg Gender-Equality Index score
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