Tenant Coordinator - Vancouver

Description

• Keep information accurate for buildings, leases, contacts, and emergency procedures.
• Track and upload Certificates of Insurance including requesting them and following up on any issues with the tenant or vendor.
• Collaborate with building operations teams to address tenant work orders.
• Provide customer service and hospitality to tenants, vendors, and visitors including coordinating building access.
• Prepare and distribute invoices, tenant memos, rent statements, newsletters, and tenant welcome packages.
• Requires movement between departments to facilitate work.
• Handle key aspects of office operations including administering signage program, ordering office supplies, and processing mail and tenant billings.
• Build rapport and relationships with tenants including greeting them as they arrive and promptly responding to tenant requests.
• Partner with the Events team to ensure successful planning, setup, and on-site execution of tenant events.

Requirements

• 2+ years of administrative experience in a corporate environment.
• Availability to work on site Monday-Friday.
• Requires frequent travel within the property.
• Requires work such as tours throughout the property portfolio, including construction sites, usually performed by walking and/or climbing stairs.
• Bachelor’s Degree preferred.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Interest or experience in real estate.
• Requires lifting plans or boxes of 50 pounds or more occasionally.
• Requires close, distance, peripheral vision, and depth perception.
• Requires a wide range of constant physical activities, including but not limited to standing, walking, and sitting.
• Ability to multi-task with a customer-focused approach.
• Excellent communication and interpersonal skills.
• Knowledge of Yardi, Angus, or other similar systems preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance