Operations Associate | Accounts | Retail | M&S | Qatar

Description

• Provide accurate reports to Admin Management to enable commercial decisions.
• Manage store petty cash and daily tallying of the safe fund.
• The Administration Assistant is pivotal in supporting the Admin Team by managing crucial administrative tasks such as producing management reports, maintaining store and staff information, and ensuring accurate communication with regional offices. The role is essential for ensuring smooth store operations by coordinating with various departments, performing stock checks, handling financial reconciliations, and facilitating staff procedures. Focused on precision and efficiency, this role supports the store's strategic decisions through accurate and timely data management.
• Follow-up with suppliers for outstanding invoices and settle outstanding payments.
• Maintain and update information relating to staff in the store.
• Maintain data in the system for easy access to information as required.
• Ensure that accurate information is provided to the Senior Admin Assistant to meet reporting deadlines.
• Work closely with the regional office Finance department to understand their requirements.
• Liaise with the Regional Operations and HR Office.
• Conduct periodic stock accuracy checks with the commercial team.
• Help arrange induction training for new staff on procedures.
• Verify all bills from suppliers/contractors, get them approved by the Store Manager, and process with the Regional Office Accounts Team.
• Ordering of stationary for the Store/Admin Team.
• Ensure the accuracy of stock received from the warehouse is accounted in the system.
• Daily reconciliation of store takings and reports.
• Daily stock-related adjustments and booking new stock receipts, store to store transfers, and RTWs (Return to Warehouse) in the system.
• Support the Admin Department Manager / Team in conducting routine stock accuracy checks.

Requirements

• Advanced skills in MS Office, with SAP experience beneficial.
• 1-3 years of experience in retail sales or a related field.
• Ability to work under pressure and meet tight deadlines.
• Advanced proficiency in MS Office.
• Strong analytical, time management, communication, and teamwork skills.
• Experience with SAP or similar systems.
• Strong communication and interpersonal skills.
• High School Degree or equivalent.

Benefits

• Credit card reconciliation.

Training + Development

Interview process

Visa Sponsorship

Security clearance