Proposals Coordinator

Description

• Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission
• Review and develop a detailed understanding of client bid requirements
• Track and support timely provision of proposal deliverables required from internal and external partners
• Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements
• Create and manage proposals, resume, and project sheet templates
• Organize and schedule team meetings, prepare agendas, and generate and distribute meeting minutes
• Track and report on Key Performance Indicators and other team objectives, as well as any relevant client addenda
• Perform data entry in order to maintain accuracy of reports, schedules, and deliverables
• Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content
• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Prepare and edit deliverables such as key staff resumes, project sheets, organization charts, executive summaries, and presentations
• Support production of winning submissions by assuring all necessary materials are clear, comprehensive, compelling, and compliant
• Assist proposal and bid managers to ensure that all deadlines are met
• Manage pursuit SharePoint sites
• Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals
• Develop and administer proposal calendars and responsibility matrices
• Support Proposal Managers with the creation and administration of responses for large-scale civil construction opportunities
• Work with graphic designers to develop JV logos, binder and tab designs

Requirements

• Excellent organizational skills and strong attention to detail
• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks
• Strong communication skills
• Ability to work collaboratively and effectively in teams
• Proficiency in Adobe, Word, Excel, Visio, and PowerPoint
• Minimum bachelor’s degree or equivalent experience in Construction
• Availability to work a minimum of 3 days per week in-office out of our Charlotte, N.C location
• Ability to quickly produce clear, concise, correct, and compelling written material
• 2+ years of experience in proposal writing, marketing, or similar Business Development communications
• Graphic Design experience is considered an asset (InDesign, etc.)

Benefits

• Some limited travel may be required

Training + Development

Interview process

Visa Sponsorship

Security clearance