Project Document Specialist

Description

• Train staff on document control processes and best practices.
• Create high-quality presentations and templates.
• Coordinate communication and processes across utilities, vendors, and contractors.
• Manage the lifecycle of project documentation, including creation, review, revision, and archival.
• Manage version control and permissions for document access.
• Ensure efficient document retrieval and adherence to company standards.
• Assist in developing and implementing cost approval workflows and procedures to enhance efficiency and control aligned with project requirements.
• Prepare presentations, reports, and other project-related documents.
• Conduct audits for accuracy and compliance.
• Assist project managers and teams with scheduling, agendas, meeting minutes, and status reports.
• Maintain confidentiality and perform special projects as assigned.
• Implement and maintain document management systems such as SharePoint and MS Teams.
• Support leadership with division work plan updates and onboarding/termination processes.
• Organize travel, facilities, and project events.
• Mentor staff on processes and reporting when appropriate.
• Ensure compliance with safety and security procedures.

Requirements

• Advanced Microsoft Office and SharePoint skills, including document libraries, version control, and templates.
• Ability to create spreadsheets with formulas, pivot tables, and data visualization.
• Ability to review and interpret complex documents and financial data.
• Familiarity with document management systems, with SharePoint experience preferred.
• Excellent communication and interpersonal skills.
• Strong business writing and formatting skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and adapt to changing priorities.
• Strong organizational and time management skills.

Benefits

• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Maple Grove,MN. Application Deadline This position is anticipated to close on Dec 24, 2025.
• Employee Assistance Program
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Critical Illness, Accident, and Hospital
• Transportation benefits
• Medical, dental & vision
• Health Spending Account (HSA)
• Short and long-term disability
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Training + Development

Interview process

Visa Sponsorship

Security clearance