Document Controller

Description

• Manage and maintain the Document Management System, including Dropbox access and file structures.
• Support ad hoc administrative tasks related to project documentation and reporting.
• Maintain version control, traceability, and timely review of documents and drawings.
• Implement and maintain document control procedures, registers, reports, and audit trails for all project documentation in line with ISO 9001 standards.
• Ensure all documents are consistently formatted, reviewed, approved, and distributed using standardised templates and naming conventions in accordance with company and client standards.
• Provide training and support on document systems and best practices to uphold document control protocols and confidentiality
• Attend project meetings and report on the status of key deliverables and documentation milestones.
• Collaborate with project teams, clients, consultants and contractors to define documentation requirements, improve control processes.
• Oversee the storage, archiving, scanning, and retrieval of project records and documentation.

Requirements

We are currently recruiting for an experienced Document Controller to support our East Coast teams from our Brisbane office. Reporting to the Manager of Projects, you will support a variety of client engineering projects. With a sharp eye for detail and a strong understanding of compliance you will improve our efficiency and ensure our documentation is systematic and accessible.

We will only be accepting applicants residing in Australia with current working rights, at this time.

• Diploma or certification in Business Administration, Records Management or a related field. Additional training or certification in document control and quality systems considered advantageous.
• Strong understanding of document control standards, version control, lifecycle management, and compliance protocols, including ISO 9001 quality systems
• Proven experience in document control within engineering, construction, mining or similar project-based environments
• Experience in formatting, compiling, and distributing technical documentation packages using standardised templates and naming conventions
• Ability to train and support team members in document control systems and processes
• Proactive, adaptable and helpful team focussed attitude you can confidently liaise with internal teams, clients, contractors and consultants.
• Excellent attention to detail with the ability to identify inconsistencies, formatting issues and ensure document accuracy and completeness
• Understanding of confidentiality and data security principles, especially in handling sensitive project documentation
• Strong organisational and time management skills with the ability to manage multiple priorities and meet tight deadlines

Benefits

We can offer the fantastic career opportunities that come with joining a team on its growth journey, as well as the ability to genuinely influence the business's direction and success through your personal efforts and simultaneously progress your career as we grow from within.

Training + Development

Interview process

Visa Sponsorship

Security clearance