Administrator of Reroofing

Description

As an Administrator, you will provide essential administrative support to ensure the smooth execution of retail reroofing projects. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the overall success of the projects and the satisfaction of our clients.

OSR maintains branches throughout the country, providing timely service and maintenance to our partners in each region of the United States.

• Assist with the preparation and organization of project documentation, including contracts, change orders, purchase orders, and project correspondence.
• Collaborate with the finance team to ensure accurate and timely invoicing, payments, and financial reporting.
• Serve as a point of contact for project-related inquiries from clients, subcontractors, and internal team members.
• Assist with the preparation of project-related presentations and materials.
• Monitor project costs and expenses, identifying any discrepancies or potential cost-saving opportunities.
• Assist with budget management and financial tracking, including the review and processing of invoices, purchase orders, and expenses.
• Assist with the coordination and documentation of subcontractor and vendor agreements, ensuring compliance with project requirements.
• Track and maintain project schedules, ensuring timely completion of tasks and deliverables.
• Maintain regular communication with clients, providing updates on project progress and addressing any concerns.
• Maintain accurate and up-to-date project files, ensuring easy retrieval of information as needed.
• Assist with the procurement of materials and equipment, ensuring timely delivery to project sites.
• Provide administrative coordination to the project management team, including managing calendars, scheduling appointments, and coordinating department meetings.
• Prepare and distribute project-related correspondence, memos, and reports.
• Maintain updated contact information and documentation for subcontractors and vendors.
• Organize and maintain project-related records, including drawings, permits, and specifications.
• Manage project coordination and administrative oversight of daily activities.
• Facilitate effective communication and collaboration between project stakeholders.
• Coordinate and schedule meetings, site visits, and conference calls, ensuring all participants are properly informed.
• Assist with the distribution of project-related information, updates, and notifications to relevant parties.
• Handle additional responsibilities and projects as assigned.
• Coordinate with subcontractors and vendors to schedule deliveries and resolve any logistical issues.

Requirements

O’Hara’s Son Roofing is an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace. Candidates must be authorized to work in the U.S.

• Knowledge of construction and roofing terminology is a plus.
• Minimum of 2 years of experience in an administrative role, preferably in the construction or roofing industry.
• Ability to multitask and handle multiple projects simultaneously.
• Excellent attention to detail and accuracy in document management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
• Strong problem-solving and decision-making abilities.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Familiarity with project management processes and documentation.
• High school diploma or equivalent; associate or bachelor's degree in a relevant field is preferred.
• Effective written and verbal communication skills.

Benefits

Pay Range: 45,000-55,000 USD

• Unlimited PTO + Paid Holidays
• 401k with up to 4% company match - after 1 year of continuous employment and 1000 hours worked
• Short Term Disability (STD)
• Medical Insurance: Aetna (EPO, PPO, & PPO HSA)
• Quarterly Interactive Employee Events
• Flexible Work Environment
• Long Term Disability (LTD)
• Dental Insurance: Aetna (PPO)
• Life Insurance
• Vision Insurance: Guardian Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance