Administrative Assistant

Description

• Transcribe/type correspondence and technical documents;
• Support the Preparation of client proposals;
• Create team-specific documents for use with project tracking;
• Research and compile reports, plans, and applications for submittal to state and local agencies;
• Maintain job files adhering to company standards;
• Prepare hearing folders and exhibits for use at public hearings;
• Research property information using internet sources and in-house documentation;
• Set up new projects; create file tree on network and physical file folders;
• Provide assistance to other administrative staff as needed.
• Act as a liaison between clients, agencies, and project managers;
• Maintain calendar for designated team;
• Research and obtain standards/codes required by client, local and state agencies;
• Scheduling meetings, conference calls, and conference rooms; and

Requirements

• Prior experience in a fast-paced, multitasking environment.
• Excellent spelling, grammar, and proofreading abilities; and
• Proficient in Word Perfect, Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer;
• Excellent typing ability, with an emphasis on accuracy and attention to detail;
• High School Diploma or equivalent (Associates Degree preferred);
• 1+ year of administrative support or general office experience;
• Strong oral and written communication skills;

Benefits

• Dental Insurance
• Multiple AFLAC Insurance Products
• Identity Theft Protection
• The estimated range for this position is $23/hr to $25/hr
• Medical Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple Corporate Discount Programs
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Pet Insurance
• Whitestones Employee Stock Ownership Program (offered at no cost to each eligible employee)

Training + Development

Interview process

Visa Sponsorship

Security clearance