Document Control Specialist- WMATA

• Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;
• Perform additional assignments as directed by the WMATA Task Manager.
• Create and maintain projects files;
• Take the lead on maintaining records for as-built drawings, design drawings, standard drawings, as- is drawings, and contract close out documents in accordance with the policies and procedures set forth by the Infrastructure (INFR) Department;
• Coordinate with the project team, contractors, consultants, and Digital Modernization department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final WMATA repository; and
• Follow the WMATA file naming convention;
• Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;
• Perform quality control checks to ensure that digital files are: Complete, Legible, Correctly oriented, Named consistently with the WMATA file naming convention, and Archived consistently with the WMATA file directory structure convention.
• Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;

• Named consistently with the WMATA file naming convention, and
• Experience working with documents, hard copy and digital, and file management;
• Extensive experience with all Microsoft Office applications;
• Experience working with eBuilder, Procore, or similar applications
• Correctly oriented,
• Strong organizational skills;
• Bachelor’s degree in engineering or related field; in lieu of a bachelor’s degree, three (3) years of progressive work experience in a related field (i.e., architecture, engineering, or construction management), in addition to experience listed below, will be considered;
• Ability to clearly and professionally communicate both verbally and written.
• Familiarity with preparing operational procedures; and
• Archived consistently with the WMATA file directory structure convention.
• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information;
• Experience performing quality control checks; and
• Experience in Construction Management Applications (i.e., Procore, Prolog);
• A minimum of three (3) years of experience working with construction, record or document management, project administrative records-submittals, correspondence, RFIs, etc.;

Salary Range: $65,599 to $87,868 YR