Insurance Administrator

Description

• Coordinate the collection and review of insurance documentation from subcontractors, vendors, and project partners to ensure compliance with organisational and project-specific requirements.
• Draft and maintain formal correspondence related to insurance matters, including notifications of policy changes, compliance updates, and requests for information.
• Coordinate the collection of key financial and project data for renewal and ongoing notifications to the Brokers.
• Administer and monitor all insurance policies, certificates, renewals, and endorsements, maintaining a centralised and up-to-date filing system.
• Work with the Commercial and Contracts Lead providing administrative support to the and guidance on insurance policy terms, conditions, limitations, and claims procedures in both Work Winning and Project Execution.
• Support the preparation and submission of insurance claims, gathering all relevant documentation and liaising with insurers to facilitate resolution and settlement.
• Displays a proactive approach to identifying administrative improvements and maintaining compliance with all procedural requirements.
• Monitor critical dates for policy expirations and renewals both internal and external, proactively initiating required processes to prevent lapses in insurance coverage.
• Ensure all insurance activities adhere strictly to company policies, industry regulations, and legal standards, preparing regular compliance reports for management and auditors as required.
• Prepare, issue, and track requests for insurance certificates, endorsements, and policy renewals in a timely manner, ensuring uninterrupted coverage for all company operations and projects.
• Assist with the administration of risk assessments for new and ongoing projects, maintaining detailed records of identified exposures and corresponding insurance coverage.

Requirements

• Advanced proficiency in office administration software, document management systems, and insurance databases.
• Strong planning and time management skills, with the capacity to manage multiple administrative tasks concurrently.
• Proficient written and verbal communication skills for drafting formal correspondence and interacting with diverse stakeholders.
• Demonstrated experience in an administrative capacity within insurance, construction, or a related industry.
• Demonstrates discretion and integrity in handling confidential documentation and sensitive information.
• Ability to work autonomously in a structured environment and as part of a multidisciplinary team.
• Comprehensive understanding of insurance documentation, policy management, and regulatory compliance.
• Completion of post-secondary education in Business Administration, Insurance, Risk Management, or a relevant field is highly desirable.
• Exceptional organisational and file management abilities, with meticulous attention to detail.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance