Billing Assistant
Pappageorge Haymes Partners
Handles project billing, financial admin, and client coordination for professional services.
5 days ago ago
$55,000 - $70,000
Junior (1-3 years)
Full Time
Chicago, IL
Office Full-Time
Company Size
60 Employees
Service Specialisms
Architecture
Urban planning
Sustainable design
Interior design
Multi‑family housing
High‑rise design
Custom single family homes
Student housing
Sector Specialisms
Commercial
Community
Education
Hospitality
Multifamily
Office
Planning
Religious
Role
What you would be doing
invoice review
draft billing
report generation
timesheet adjustments
project setup
billing processing
- Review preliminary invoices for labor accuracy, billing rates, fee maximums, and necessary reclassifications
- Handle client and contractor inquiries related to project billing and accounting records
- Process time and expense transfers within or between projects
- Generate project reports for Project Managers, ensuring accuracy of calculations and data
- Manage monthly draft billing using Interactive Billing, ensuring all deadlines are met
- Distribute draft invoices to Project Managers for review and coordinate follow-up
- Run financial reports and process project billing in alignment with contract terms and approved rate schedules
- Make labor and timesheet adjustments as needed after timesheets are posted
- Communicate effectively with Project Managers regarding contract terms, billing guidelines, and additional services
- Set up new projects, including reviewing contract terms, preparing project budget worksheets, and closing out completed projects
- Review employee timesheets for billing accuracy
What you bring
project accounting
ms office
2+ years
bachelor's
analytical
problem solving
- Familiar with project-based accounting principles and procedures
- Self-directed and dependable, with the ability to work independently
- Proficient in MS Office, including Word and Excel
- 2+ years of relevant experience in the architecture or engineering (A/E) industry preferred
- Highly organized with strong attention to detail and a proactive, problem-solving mindset
- Bachelor’s degree in Accounting, Finance, or a related field preferred
- Strong analytical and reporting capabilities
- Able to manage competing deadlines and adapt to shifting priorities
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Security clearanceInformation not given or found
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Company
Overview
- Founded with a vision to create impactful, human-centered spaces.
- An expert in architecture, interior design, and urban planning.
- Portfolio spans luxury residences to large-scale mixed-use developments.
- Thrives on collaboration with clients, consultants, and contractors.
- Known for attention to detail, commitment to design excellence, and creating timeless, functional, beautiful spaces.
- Creativity and Innovation: They thrive on innovative and original thinking to deliver exceptional design solutions.
- Collaboration: They believe in the power of collaboration, both within their team and with their clients, to achieve the best results.
- Commitment to Quality: Their work is held to the highest standards of quality, and they are dedicated to excellence in every project.
- Client-Centered Approach: They are passionate about understanding the needs and goals of their clients, ensuring their vision is realized.
- Sustainability: They are dedicated to creating environmentally responsible and sustainable designs.
- Integrity and Professionalism: They operate with integrity, transparency, and professionalism in all aspects of their work.
2030 Target
Net Zero Emissions Goal
The firm aims to achieve net-zero carbon emissions by 2030, demonstrating a commitment to reducing its environmental impact.
- Integrates sustainable design principles into every project.
- Aims to contribute positively to environmental conservation through design that minimizes resource consumption and reduces waste.
- Incorporates green building practices, such as energy-efficient systems and eco-friendly materials, into all projects.
- Results include multiple LEED-certified projects, demonstrating a commitment to reducing the environmental footprint of each development.
- Fosters an inclusive culture that encourages diversity of thought and experience.
- Committed to ensuring equal opportunity and supporting a diverse workplace, focusing on recruitment and retention across all backgrounds.
- Actively promotes professional development opportunities for women and minority groups within the organization.
- Specific gender-related statistics and detailed outcomes are not publicly shared.
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