Coordinate cross-functional participation in town halls, team meetings, and quarterly updates. Support guest speakers and drive premeets.
Partner with the events and marketing team to develop and execute client, PR and employee events. Coordinate domestic and international itineraries as required. Proactively manage event details and pre-meets to ensure success.
Collaborate with Retail partners in Marketing, Research, Consulting, and Finance to ensure operational alignment and execution excellence.
Serve as a key point of contact for clients and internal stakeholders, coordinating meetings and pitches, office visits, and material distribution.
Build strong relationships across platforms to facilitate communication, problem-solving, and decision-making.
Contribute to project management efforts by tracking deliverables, timelines, and cross-functional dependencies.
Support ICSC and client events, ensuring seamless coordination with outside vendors and timely payments. Attend conferences across the U.S. to provide client/brokerage support.
Partner with Marketing on major events, including managing distribution lists, coordinating vendors, and assisting with budget administration.
Maintain distribution lists, dashboards, and reporting tools to ensure accurate, real-time information sharing.
Generate and maintain Engage reports to track project and deal status. Supply pipelines from Engage to support business forecasts.
Manage logistics for internal and client-facing events, including ICSC conferences (Las Vegas & New York City), booth activations, and client entertainment.
Partner with Finance to manage event budgets including client parties, conventions, and conferences.
Support vendor management, contract renewals, and budget tracking in partnership with Finance and TDS.
Partner with marketing to draft and edit correspondence, memos, and announcements to ensure consistent, professional communication across the platform for town halls and internal and external events.
Support onboarding for new brokers across the U.S. and maintain accurate, up-to-date primary broker lists.
Requirements
bachelor's
microsoft office
crm platforms
project management
executive support
5+ years
Experience managing dashboards, data-driven reports, and operational tracking tools.
Bachelor’s degree or equivalent experience preferred.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Strategic thinker with the ability to anticipate needs and identify potential issues before they arise.
High emotional intelligence, professional presence, and the ability to build trust with senior leaders and clients.
Exceptional written and verbal communication skills, including experience preparing executive-level correspondence and presentations.
Excellent project management, prioritization, and time management skills.
Technical aptitude and ability to learn new tools such as Engage, Placer, and CRM platforms
5+ years of executive support or operations experience in a professional services or corporate environment.
Proven ability to maintain confidentiality, exercise discretion, and sound judgment. Calm and resourceful under pressure, with an initiative-taking, solution-oriented mindset.
Benefits
Information not given or found
Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
Founded in 1917
Year of establishment
The company was established in 1917, marking over a century of operation in the commercial real-estate services sector.
$9.5B in Revenue
Annual revenue generated in 2023
In 2023, the company generated over $9.5 billion in revenue, reflecting its significant presence in the global market.
$191B in Deals
Total transaction volume in 2023
The company facilitated over $191 billion in deals in 2023, showcasing its substantial influence in the real-estate market.
4.3B sq ft Managed
Global commercial space managed
The company manages over 4.3 billion square feet of commercial space worldwide, highlighting its extensive portfolio.
With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight.
Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management.
The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare.
A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.
Culture + Values
Driven – We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.
Resilient – We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.
Inclusive – We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
Visionary – We foster forward thinking. Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.
Entrepreneurial – We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.
Environment + Sustainability
43% Drop
Emissions Reduction
Achieved a significant reduction in total Scope 1 & 2 emissions since 2019.
68% Reduction
Office Emissions Efficiency
Improved energy efficiency in offices, reducing emissions per thousand sq ft since 2019.
50% Target
GHG Emission Reduction
Committed to reducing absolute Scope 1 and 2 market-based GHG emissions by 2030.
100% Renewable
Corporate Electricity
Aiming to source all electricity for corporate offices from renewable sources by 2030.
Science-based targets approved by SBTi to reach net zero emissions across the entire value chain by 2050.
Partnering with clients to set science-based targets by 2025.
52% reduction in entire value chain emissions since 2019.
Electrify vehicle fleet globally by 2035.
Waste reduction and recycling programs implemented globally by end-2024.
Single-use plastics eliminated from offices by end-2025.
Inclusion & Diversity
1,400 Veterans Hired
Military & Veteran Program
The program has successfully integrated over 1,400 veterans into the workforce as part of its commitment to supporting military talent.
1,400+ Veterans
Veteran Employment Initiative
Over 1,400 veterans have been hired through the company's dedicated Military & Veteran Program, reflecting its strong commitment to military talent.
Nine Employee Resource Groups active (e.g., Women’s Integrated Network, LGBTQ+ Integrated Network, Veterans, Parents & Caregivers Together).
Employee Resource Groups contribute to measurable inclusion via professional development, community engagement, recruitment and cultural observances.
Aiming to elevate women's representation—no specific percentage disclosed.