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Projects Billing Specialist - Accounting - Indianapolis, IN
American Structurepoint
23d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Greater Indianapolis
Office Full-Time
Company Size
650 Employees
Service Specialisms
Architecture + Interiors
Engineering + Infrastructure
Planning + Economic Development
IT Solutions
Investigative
Marketing + Communications
Forensics
Property Evaluations
Sector Specialisms
Architecture + Interiors
Engineering + Infrastructure
Planning + Economic Development
IT Solutions
Investigative services
Civil Engineering
Surveying
Environmental
Role
What you would be doing
complex billing
aging ar
invoice submission
billing requests
compliance review
client deliverables
- Collaborate with Project Managers/Project Accounting Manager to ensure complex billing arrangements are followed prior to finalizing invoices.
- Research aging AR balances and provide Project Managers with thoughtful analysis regarding best course of action for balances.
- Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure the client invoices are accurate and successfully submitted in a timely manner.
- Complete billing requests as requested by Project Managers.
- Review client guidelines and work closely with the Project Accounting Manager to ensure compliance with billing guidelines and proper set up of matters; ensuring matters, rates, timekeepers and budgets are in place for e-billing prior to invoice submission.
- Coordinate and prepare the monthly distribution of drafts to Project Managers for review and revisions.
- Monitor external e-billing websites for invoice updates.
- Identify any issues/problems with the billing information.
- Handle client revision requests, as required in a timely manner.
- Work closely with Project Managers and Project Accounting Manager to resolve issues with rejected invoices.
- Make corrections to time entries as needed.
- Analyze invoices to ensure compliance with client’s contract and invoicing guidelines are met.
- Provide monthly estimates/accruals for client billing, upon request
- Update annual billing rates and apply to requested client matters as requested.
- Facilitate the preparation and submission of Draft invoices and provide variance analysis to Project Managers as requested.
- Monitor the completion of suggested revisions and finalization of invoices.
What you bring
deltek vision
billing experience
team environment
invoice management
organizational skills
fast paced
- 5+ continuous years of billing experience involving invoicing, accounting, various software applications (Construction, Architectural and/or Engineering industry a plus)
- Experience in Deltek Vision software is a plus
- Proven track record and ability to manage a large monthly volume of invoices
- Enjoys working and contributing to a team environment
- High organizational skills with ability to remain calm under pressure while working in a fast paced environment
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Since 1966
Year Established
The company was founded in 1966 in Indianapolis, marking the beginning of its growth into a multi-disciplinary firm.
Top 200 Firms
ENR Ranking
Consistently ranks among the top 200 design firms in Engineering News-Record, reflecting significant financial growth and national impact.
14+ States
Design Centers
Maintains design centers across more than a dozen states, expanding its reach from Florida to Texas and Ohio to Indiana.
- Delivers services spanning architecture, interiors, civil & structural engineering, transportation, utilities, environmental, IT and investigative work.
- Typical projects range from municipal intersections and interstate expansions to luxury mixed-use developments and utility systems.
- Combines visionary design with technical precision, offering clients a single source from concept through construction.
- Noted for award-winning work, including regional engineering honors and recognition for innovative project delivery.
- Our people make the difference.
- Integrity is at the core of everything we do.
- We are committed to excellence in all aspects of our work.
- We deliver high-quality, innovative solutions.
- Collaboration is key to success.
- We are driven by a passion for serving our clients.
2050 Goal
Net-Zero Carbon Emissions by 2050
Committed to achieving net-zero carbon emissions by 2050 through strategic initiatives and innovations.
- Committed to sustainability through environmentally responsible solutions.
- Implementing energy-efficient systems in projects.
- Promoting sustainable design practices to reduce environmental impact.
- Engaging with clients to achieve long-term sustainability goals.
- Fostering a diverse and inclusive workplace.
- Striving for a gender-diverse leadership team.
- Ongoing initiatives to ensure equitable opportunities for all employees.
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