Manages state resources, operations, and services, streamlining efficiency for Connecticut government.
Provides secretarial support for BRS, handling communications, meetings, and records.
1 months ago ago
$50,475 - $66,229
Entry-level
Full Time
Hartford, CT
Hybrid
Company Size
1,700 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Human Resources
Information Technology
Fleet Vehicle Services
Building and Construction
Procurement
Grants Administration
Role
Description
purchasing
inventory
meeting coordination
document management
travel booking
report generation
Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
Takes notes and/or meeting minutes;
Maintains an inventory of supplies and equipment;
Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
take notes (shorthand, speedwriting or other method acceptable to the supervisor).
Arranges and coordinates meetings (including space and equipment);
Answers phones and takes messages;
Pulls and attaches related materials;
Organizes and maintains files (including confidential files);
Maintains, updates and reviews reference materials and manuals.
Reviews, routes and prioritizes mail.
Makes travel arrangements.
operate office suite software;
Greets and directs visitors;
Play a key role in keeping operations organized and efficient
Help ensure timely, accurate, and responsive service delivery
Designs office filing systems;
Scans correspondence;
operate office equipment which includes computers, tablets, and other electronic equipment;
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
Orders supplies when necessary;
Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
Prepares expense accounts;
Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
Writes minutes of meetings, lectures, conferences, etc. from rough draft;
Maintains time and attendance records;
schedule and prioritize office workflow;
Requirements
office suite
sharepoint
contracts
scheduling
proofreading
interpersonal
Experience working with office systems and procedures, including electronic and paper filing, digital correspondence, letter and memo composition.
Experience performing administrative functions including managing competing priorities while meeting deadlines
Ability to
Edits using knowledge of grammar, punctuation and spelling.
Experience with contracts or purchasing
business math;
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
interpersonal skills;
Experience coordinating and scheduling in person, hybrid, and remote meetings, including coordinating meeting materials and meeting minutes
Proofreads for content;
Experience working in a hybrid environment
proper grammar, punctuation and spelling;
Considerable knowledge of
Experience communicating with internal and external stakeholders
Knowledge of
oral and written communication skills;
Experience using Microsoft Office Suite including Outlook, Word, Excel, and SharePoint
Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
Thrive in a collaborative and respectful work environment
Benefits
Work Environment: Hybrid
A healthy work/life balance to all employees.
Professional growth and development opportunities.
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Culture + Values
Collaboration
Excellence
Integrity
Innovation
Accountability
Environment + Sustainability
2050
Net Zero Emissions
Aim to achieve net zero emissions across operations by the year 2050.
Focus on energy efficiency in state buildings
Promotion of sustainable procurement practices
Advancing the use of renewable energy in state operations
Inclusion & Diversity
Focus on increasing representation in state government
Commitment to a diverse and inclusive workforce
Promote equal opportunities for all employees
Implementation of programs to enhance employee engagement and retention