Secretary 1(Hybrid)

Description

• Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
• Takes notes and/or meeting minutes;
• Maintains an inventory of supplies and equipment;
• Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
• take notes (shorthand, speedwriting or other method acceptable to the supervisor).
• Arranges and coordinates meetings (including space and equipment);
• Answers phones and takes messages;
• Pulls and attaches related materials;
• Organizes and maintains files (including confidential files);
• Maintains, updates and reviews reference materials and manuals.
• Reviews, routes and prioritizes mail.
• Makes travel arrangements.
• operate office suite software;
• Greets and directs visitors;
• Play a key role in keeping operations organized and efficient
• Help ensure timely, accurate, and responsive service delivery
• Designs office filing systems;
• Scans correspondence;
• operate office equipment which includes computers, tablets, and other electronic equipment;
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• Orders supplies when necessary;
• Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• Prepares expense accounts;
• Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• Writes minutes of meetings, lectures, conferences, etc. from rough draft;
• Maintains time and attendance records;
• schedule and prioritize office workflow;

Requirements

• Experience working with office systems and procedures, including electronic and paper filing, digital correspondence, letter and memo composition.
• Experience performing administrative functions including managing competing priorities while meeting deadlines
• Ability to
• Edits using knowledge of grammar, punctuation and spelling.
• Experience with contracts or purchasing
• business math;
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• interpersonal skills;
• Experience coordinating and scheduling in person, hybrid, and remote meetings, including coordinating meeting materials and meeting minutes
• Proofreads for content;
• Experience working in a hybrid environment
• proper grammar, punctuation and spelling;
• Considerable knowledge of
• Experience communicating with internal and external stakeholders
• Knowledge of
• oral and written communication skills;
• Experience using Microsoft Office Suite including Outlook, Word, Excel, and SharePoint
• Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
• Thrive in a collaborative and respectful work environment

Benefits

• Work Environment: Hybrid
• A healthy work/life balance to all employees.
• Professional growth and development opportunities.

Training + Development

Interview process

Visa Sponsorship

Security clearance