Administration Services Manager

Overview

Manages admin services for engineering & construction, overseeing compliance, payroll, support.

Key Responsibilities

• system updates
• change management
• successfactors
• payroll processing
• executive support
• purchase orders

Tasks

-Foster positive working relationships with personnel, clients, contractors and suppliers. -Support corporate governance processes, internal audits, and continuous improvement initiatives. -Act as Subject Matter Expert for system updates and change management testing. -Maintain confidentiality and ensure proper handling of sensitive company and client information. -Represent the company professionally in all communications. -Act as a key point of contact for administrative enquiries from within the business and from external stakeholders. -Manage processing and reconciliation of Success Factors, timesheets, leave, pay queries, and manual payroll adjustments. -Lead office logistics including seating plan management, equipment returns and reissue. -Ensure all documentation and communication conforms to brand and professional standards. -Conduct end-of-period review of payroll data to ensure accuracy and compliance. -Provide dependable and confidential executive assistance to the Chief Executive—calendar management, stakeholder liaison, data collation, and event coordination. -Oversee purchase orders, invoice processing, and expense tracking for administrative functions. -Ensure administrative functions comply with legislative, contractual, and company requirements. -Streamline and maintain administrative processes to enhance efficiency, accuracy, and compliance. -Oversee the management of company records, correspondence, registers, and filing systems. -Assist the finance team with budget preparation, expenditure reporting, and procurement documentation.

Requirements

• microsoft office
• inx
• certificate iv
• 10 years
• leadership
• analytical

What You Bring

-Excellent analytical, organisational and multi-tasking skills. -Excellent communication, problem-solving, and decision-making abilities. -High level of discretion and professionalism in handling confidential information. -High attention to detail, accuracy, and document integrity. -Ability to prioritise competing demands. -Advanced Proficiency in Microsoft Office Suite and construction or project management systems (e.g., INX, Success Factor, Pronto, Synchro Perform, Anaplan or Similar). -Highly proficient using Microsoft software packages. -Hold a Certificate IV or Diploma in Business Administration, Management, or a related field (bachelor’s degree desirable). -Have a minimum 10 years administrative management experience, preferably within the Construction, Engineering, or Infrastructure sectors. -Strong leadership and interpersonal skills with proven ability to manage and motivate a team. -Experience in rostering, mobilisation, and logistics coordination in a FIFO, DIDO or remote site context. -Knowledge of labour regulations (ECA, FWA), construction related compliance, HSEQ standards and contractual documentation.

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Benefits

-World class facilities include a Café, Restaurant, Commercial Gym, Crèche, Daycare and Health Centre, including GP. -Competitive salary. -Annual bonus. -Access to "MyShare" MinRes Share Plan.

About Mineral Resources Limited

-It supports Tier 1 mining operations across WA with integrated pit‑to‑port services including crushing, screening, processing, logistics and engineering. -The company's Onslow Iron project achieved a significant milestone by supplying its first ore to port in May 2024. -Its energy arm extends operations into natural‑gas production to power mining and regional infrastructure. -Typical projects combine large‑scale commodity mining with engineering services—from mine set‑up to rehabilitation. -The company has taken unusual operational steps, such as acquiring its own rail fleet and streamlining access points to enhance efficiency. -It demonstrated agility by acquiring and subsequently mothballing the Bald Hill lithium operation in response to market conditions.

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