Administrator (FTC - Maternity cover)

Overview

Admin support for estimating team handling bids, documentation, and stakeholder communication

Key Responsibilities

• crm logging
• tender upload
• estimating pack
• bid preparation
• document upload
• framework schedule

Tasks

-Regular employee forums to ensure all voices are heard -Undertake duties such as report maintenance, report creation, statistics reports. -Log new projects onto the CRM and update status as required. -Maintain the Framework schedule. -Check and upload compiled tender information from Estimating / Bid Team to Client Portals by the deadlines set and in the correct format. -Maintain the strategic pipeline schedule. -Complete an estimating information pack to issue to subcontractors based on lists from Estimators inclusive of all drawings, specifications, schedules and relevant documentation. Keep enquiry tracker sheets of enquiries and quotes received and issue to Estimating team regularly. -Daily bid preparation, transmission and recording the associated data. -Upload all incoming and outgoing documentation to Workspace (PIM) in correct document folders. -Assist the estimating team in monitoring and achieving deadlines for return of information to Clients. -Frameworks involving bridge replacements/upgrades, railway station improvements, tunnel works, and heavy civils. -Support Business development administration

Requirements

• microsoft office
• problem solving
• stakeholder liaison
• independent
• detail oriented
• administration

What You Bring

-Ability to work under pressure and meet tight deadlines -General administration including letters, emails and other communications. -Effective decision-making and problem-solving abilities -Complete Pre-con Admin activities, such as: -Confidence liaising with different stakeholders across teams -Ability to work independently and proactively resolve issues -Proficiency in Microsoft Word, Excel, and Visio -Accurate reporting skills and familiarity with document formatting -Strong PC and keyboard skills -Excellent attention to detail and confident communication skills (including telephone manner) -Solid organisational and planning capabilities

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Benefits

-Competitive salary (based on experience) -Opportunities for continuous learning and career progression -CP7 infrastructure schemes -25 days holiday plus bank holidays -Westfield Health Cash Plan and Westfield Rewards -Structured internal support and development platform -Company-contributed pension scheme -Safe and inclusive working environment -Life insurance

About Amcogiffen

-Specializes in delivering high-value, multi-disciplinary infrastructure projects across various sectors. -Focuses on complex, large-scale projects in transport, utilities, and energy sectors. -Notable for expertise in rail, water, and energy networks, serving both public and private sector clients. -Has successfully completed high-profile projects like railway infrastructure upgrades and renewable energy installations. -Operates with a commitment to safety, quality, and delivering sustainable infrastructure solutions. -Strong track record in project delivery, managing intricate logistics, and overcoming technical challenges.

Sector Specialisms