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Document Control Specialist
Labella Associates
Maintaining documentation within a portfolio of projects, ensuring accuracy, compliance, and accessibility using document control systems like Project Wise and SharePoint.
17d ago
$40,000 - $74,000
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Rochester, NY
Office Full-Time
Company Size
1,500 Employees
Service Specialisms
Engineering
Architecture
Project Management
Consulting
Design
Construction Services
Property Development
Sector Specialisms
Buildings
Energy
Infrastructure
Environmental
Land Development
Healthcare Facilities
Oil & Gas
Gas Distribution
Role
What you would be doing
document processing
document control
document tracking
design review
controlled docs
data reporting
- Process documents for revision and approval
- Responsible for the development, implementation, training and auditing of all controlled documentation: drawings, procedures, reports and any other document under revision control
- Monitor the distribution and reconciliation of process or reference documents
- Perform overall document control and flow of engineering design/submittals and processes/reviews
- Process, distribute, and maintain controlled documentation using owner document control system
- Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting
What you bring
team collaboration
project wise
sharepoint
document control
degree
version control
The Document Control Specialist assists Project Manager's to sufficiently maintain documentation within our client's portfolio of projects. The Document Control Specialist is assigned to multiple projects and is responsible for the document lifecycle, ensuring accuracy, compliance, and accessibility. They follow and maintain document control procedures, oversee version control, and facilitate collaboration between stakeholders. The successful candidate will have qualities like attention to detail, organizational skills, and a strong understanding of document management systems.
We are currently seeking qualified candidates for consideration to fill an open Document Control Specialist position in our Program Management Services Division. This position works out of our Client's Binghamton, NY office (in office 5-days/week).
- Thrive in a team environment; be able to assist other document control/program management resources
- Understanding of design and drafting standards required for the check and release of engineering drawings
- Working knowledge of Project Wise and SharePoint
- Associate and/or bachelor's degree in a related field of work; or a combination of two to three years of related experience and/or training; or equivalent combination of education and experience
- 5 years or more in controlling document processes and procedures
Salary Range: $40,000 - $74,000
Body, mind, and wallet—LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
- Paid Time Off
- Referral Bonus Program
- 401k Plan with Employer Match
- Flexible Work Schedule
- Short & Long Term Disability
- Team Building Events
- Wellness Program
- Profit Sharing
- Community Service Events
- Tuition Reimbursement
- Leadership Development Program
- Fitness Reimbursement
- Health/Dental Insurance
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- yes, for employment.
People also searched
Company
Overview
Founded 1978
Year Established
Originated as a civil engineering firm in Rochester, NY.
$750M Revenue
Annual Revenue
Generates substantial income to manage large-scale projects in infrastructure, buildings, and energy.
20K Acres & 300 Miles
Wetland Studies
Conducted extensive studies across vast areas of wetlands and waterways in five years.
Over 30 Species
Endangered Species
Worked with numerous threatened or endangered species during field studies.
- Began as a civil engineering shop in Rochester, NY and has grown into a full‑service design professional corporation.
- Expanded across North America and Europe—serving Spain, the UK, Romania, Germany, India and more—while maintaining focus on public and private sector projects.
- Remains strongly connected to civil engineering projects such as water treatment plants, highways, stormwater systems, and public facilities.
- Provides expertise spanning architecture, MEP, landscape architecture, wetlands ecology, structural engineering, transportation, and grant administration.
- Balances technical rigor with civic impact through projects like trails, parks, athletic fields, utility systems, renewable energy, and large‑scale municipal infrastructure.
- Adopts a collaborative, comprehensive approach managing planning, design, permitting, inspection, and commissioning.
80% employees
Work-life balance support
Over 80% of employees feel supported in achieving work-life balance.
25% annual growth
Company growth rate
The company has experienced 25% annual growth over the past decade.
80% ownership
Employee ownership opportunity
80% of employees have the opportunity to become shareholders of the company.
Since 2012
Continuous training
The company has provided comprehensive training programs since 2012.
- Award-winning culture (Great Place to Work certified, year after year)
- Competitive compensation including strong salaries, health/dental insurance, 401k, tuition reimbursement
- Empowerment of talent: environment and opportunities that make the most of employees’ talents
September 2021
Sustainability Committee Founded
The Sustainable Design Committee was established in September 2021 to implement green practices and encourage green-building certifications.
- Goal to help every project incorporate sustainable-design best practices
- Energy & commissioning team with licensed engineers, certified energy managers, commissioning professionals and LEED-accredited staff
- Focus on finding net-zero energy solutions through audits, distributed/renewable generation, energy modeling, LEED certification, retro-commissioning
- Brownfield remediation with full-service environmental team, in-house lab, ASTM/USEPA-standard assessments
- Waste-diversion through material reuse, recycling, organic-waste diversion and financial-feasibility analyses
- Climate-resilience services including carbon sequestration, green infrastructure, flood risk management, shoreline stabilization
- Committed to diversity, equity, and inclusion with resources such as passionate mentors, engaged leaders, creative thinkers
- DEI integrated into offices, industries, and communities
- No specific gender-ratio or numeric goals disclosed on website or LinkedIn
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