Department Administrator at TRL Systems, Inc. in Tustin, CA | Kablio

Role

Description

statement review

prequalification

document control

subcontract management

crm management

contract management

Review monthly Mastercard statements to ensure purchases are authorized, accurately coded, and submitted to Accounting in a timely manner.
Serve as backup support to other TI Administrative roles as needed.
Oversee the project prequalification process by gathering information, uploading documentation, and entering data into applicable systems.
Compile and submit professional, high-quality documentation for TRL customers, including warranty letters, project closeouts, specification manuals, and drawings.
Maintain punctuality and regular attendance.
Provide regular, consistent, and professional communication with internal and external customers via phone, email, and company systems.
Facilitate subcontract work requests, obtain quotes, secure management approvals, and ensure proper authorizations are issued.
Coordinate and manage project documentation throughout the full lifecycle of each project.
Communicate project status updates to customers and obtain required CAD files to support engineering workflows.
Manage CRM activities including ticket/task updates, customer and subcontractor setup, and documentation tracking.
Coordinate department team-building activities, office events, supply ordering, office repairs, and vendor relationships.
Stand or Sit for long periods (4+ hours), daily
Obtain, review, and maintain all contractual forms and agreements for customers and subcontractors.
Ensure awarded projects are processed and submitted to the contracts team in a timely manner and in accordance with department standards.
Move/Transport items weighing 20 pounds, occasionally

Requirements

high school

3+ years

repetitive motions

physical ability

Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily
High school diploma (or equivalent)
3+ years in an administrative role in the construction industry (or similar)
Ability to walk, bend, stoop, hear, and speak, daily

Benefits

Training and Development: Classes available to develop you personally and professionally to help you be the best version of you possible!
Comprehensive Benefits Package: Medical insurance, dental insurance, life insurance, 401k plan, paid holidays, Paid Time Off
Employee Merit and Longevity Awards: Merit rewards that you can use to get items such as branded apparel, video game consoles, headphones and more and longevity awards like golfing gear, purses, BBQs, and watches just to name a few
Company Sponsored Events: Family-friendly events with food, games and prizes
Career Advancement: We want to partner with you to build a long and successful career at TRL and will help you realize your potential

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

pre-employment drug screening in accordance with federal contractor regulations.
background checks required per state and local regulations, especially for federal contracts.

Company

Overview

Safety and security should always be top priority. For that reason, you need Fire Life Safety and Security solutions that are fully integrated and customized for your business. Why spend your time juggling multiple vendors when you can get everything you need in one place? At TRL Systems, our high-quality, trusted solutions are created in-house and all product is stocked and ready for a quick turnaround. We connect all of the dots to eliminate inefficiencies, enhance security, and keep your facility running at peak performance. As one of SDM’s Top Systems Integrators of 2020, we take pride in not only understanding your needs and challenges based on more than 35 years of specialized experience, but also supporting your business with a highly trained service team who are ready to be at your business within an hour for site walkthroughs or systems integration. From design and installation to service and testing, TRL Systems is your one-stop shop. Reach out today and let us know how we can help!

Culture + Values

Environment + Sustainability

Inclusion & Diversity

Articles

Role

Description

statement review

prequalification

document control

subcontract management

crm management

contract management

Review monthly Mastercard statements to ensure purchases are authorized, accurately coded, and submitted to Accounting in a timely manner.
Serve as backup support to other TI Administrative roles as needed.
Oversee the project prequalification process by gathering information, uploading documentation, and entering data into applicable systems.
Compile and submit professional, high-quality documentation for TRL customers, including warranty letters, project closeouts, specification manuals, and drawings.
Maintain punctuality and regular attendance.
Provide regular, consistent, and professional communication with internal and external customers via phone, email, and company systems.
Facilitate subcontract work requests, obtain quotes, secure management approvals, and ensure proper authorizations are issued.
Coordinate and manage project documentation throughout the full lifecycle of each project.
Communicate project status updates to customers and obtain required CAD files to support engineering workflows.
Manage CRM activities including ticket/task updates, customer and subcontractor setup, and documentation tracking.
Coordinate department team-building activities, office events, supply ordering, office repairs, and vendor relationships.
Stand or Sit for long periods (4+ hours), daily
Obtain, review, and maintain all contractual forms and agreements for customers and subcontractors.
Ensure awarded projects are processed and submitted to the contracts team in a timely manner and in accordance with department standards.
Move/Transport items weighing 20 pounds, occasionally

Requirements

high school

3+ years

repetitive motions

physical ability

Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily
High school diploma (or equivalent)
3+ years in an administrative role in the construction industry (or similar)
Ability to walk, bend, stoop, hear, and speak, daily

Benefits

Training and Development: Classes available to develop you personally and professionally to help you be the best version of you possible!
Comprehensive Benefits Package: Medical insurance, dental insurance, life insurance, 401k plan, paid holidays, Paid Time Off
Employee Merit and Longevity Awards: Merit rewards that you can use to get items such as branded apparel, video game consoles, headphones and more and longevity awards like golfing gear, purses, BBQs, and watches just to name a few
Company Sponsored Events: Family-friendly events with food, games and prizes
Career Advancement: We want to partner with you to build a long and successful career at TRL and will help you realize your potential

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

pre-employment drug screening in accordance with federal contractor regulations.
background checks required per state and local regulations, especially for federal contracts.