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Executive Assistant
Salas O'Brien
High-level support to Senior Managing Principal of the Federal & BE-East Business Unit within Salas O'Brien, managing schedules, coordinating meetings, and assisting with communication and office management.
19d ago
$55,000 - $80,000
Expert & Leadership (13+ years)
Full Time
Baltimore, MD
Office Full-Time
Company Size
3,850 Employees
Service Specialisms
Engineering
Consulting
Architecture
Design
Technical Services
Sector Specialisms
Process & Manufacturing
Civil
Aviation & Transportation
Building Science
District Systems
Decarbonization & Geothermal
Mechanical, Electrical, Plumbing, and Fire Protection
Structural
Role
What you would be doing
track initiatives
manage office
coordinate materials
notes & minutes
document review
create reports
- Track and follow up on key initiatives, goals, and deliverables to maintain accountability and momentum.
- Serve as POC for office procedures within the building
- Assist with general office tasks
- Partner with leaders across Salas O’Brien functional areas to support cross-departmental alignment and ensure timely execution of priorities.
- Manage and prioritize the Senior Managing Principal’s schedule, meetings, and travel to maximize efficiency and alignment with business priorities.
- Produce and distribute correspondence, memos, emails, letters, faxes and forms
- Coordinate daily calendars of senior managers
- Coordinate and prepare materials for leadership meetings, strategy sessions, and client engagements, ensuring information is accurate, concise, and actionable.
- Develop and maintain a filing system
- Manage kitchen supplies and neatness
- Schedule meetings
- Respond promptly to managers’ queries
- Provide general support to visitors
- Document Review (grammar, formatting, etc.)
- Manage office supplies (printer, coffee, etc.)
- Create regular reports and update internal databases when requested
- Support communication flow across the business unit by drafting and refining executive-level updates, announcements, and presentations.
- Handle sensitive and confidential information with discretion and professionalism.
- Make travel arrangements
- Support meetings in the office (order food, ensure office supplies is stocked, etc.)
- Maintain contact lists
- Manage phone calls and emails
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Perform office and administrative duties to assist executive management, including
- Note taking and draft meeting minutes
- Submit and reconcile expense reports
- Make meeting and event arrangements
- Offer support to executives on MS office software
What you bring
microsoft office
high school diploma
executive experience
organizational skills
problem-solving
communication skills
- Proficiency in Microsoft Office and related tools; comfort with technology and collaboration platforms.
- You have a high school diploma with 5-8 years of proven administrative assistant experience, or some college education with 2 years proven administrative assistant experience
- Demonstrated experience providing direct support to senior executives in a fast-paced, dynamic environment.
- Strong organizational skills with the ability to anticipate needs, prioritize effectively, and manage multiple deadlines.
- You have strong organizational and planning skills
- You have proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
- You have excellent time management skills and ability to multi-task and prioritize
- MS Word, Excel, PowerPoint
- Deltek Ajera assistance (data entry)
- You have attention to detail and problem-solving skills
- You are proficient in Microsoft Excel, Word and PowerPoint
- Excellent communication skills, both written and verbal, with experience drafting executive-level correspondence.
- You have knowledge of office management systems and procedures
- High level of discretion, judgment, and professionalism.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- yes, equal employment opportunity employer, will accommodate disability-related needs of applicants as required by law
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Company
Overview
$20 billion
Annual Construction Value
Generates $20 billion in annual construction value across 17,300+ projects each year.
95 offices
Global Presence
Expanded to over 95 offices delivering high-impact, complex projects worldwide.
#9
MEP Giants Ranking
Recognized as #9 in the MEP Giants ranking among top design firms.
25 firms
Acquisitions
Acquired over 25 firms since 2019 to bolster sector reach.
- Firm has grown through strategic mergers and innovation in engineering and technical consulting.
- Excels in designing built environments through MEP, structural, civil—and in energy via renewables, decarbonization, and resiliency.
- Stacks process design and integration expertise to serve pharmaceutical, food & beverage, utilities, and industrial clients.
- Offers advanced solutions including litigation support, digital twins, envelope testing, and automation controls.
- Work spans commercial, corporate, hospitality, healthcare, campuses, critical environments, and large infrastructure projects.
- Impacted nearly a billion square feet of building space annually and prides itself on seamless delivery—one design, one team.
- Recognize that we are all owners with direct influence on the success of our company.
- Do what is right, setting the standard for performance, integrity, and professionalism.
- Provide positive energy, passion, and commitment to everything we do.
- Embrace positive change and challenge the status quo.
- Encourage the growth of our owners through training and opportunities for leadership.
- Ensure the continuity of the firm through succession planning.
- Contribute meaningfully to our communities.
- Be open, direct, positive, and respectful to everyone.
- Promote teamwork through commitment and trust.
- Constructively communicate intentions and expectations.
- Have fun together.
- Recognize and reward accomplishments.
- Manage performance fairly and consistently.
- Attract and retain outstanding employee owners.
- Set and achieve ambitious goals.
- Be accountable for our actions.
- Properly plan and execute all projects to ensure a reasonable profit.
- Achieve life cycle cost savings for clients through resource conservation and sustainable design.
- Tailor designs to each project, balancing project cost, maintenance, and performance.
- Continuously improve our delivery to customers.
- Serve each client as though they’re our only client.
- Maintain a financially healthy firm.
- Capitalize on opportunities to strengthen the firm.
100% Offset
Operational Energy
In-house services offset 100% of operational energy through design.
~238,000 Homes
Solar Array Power
Engineered one of North America’s largest DoD solar arrays.
800k Metric Tons
GHG Savings
Annual emissions avoided by solar array.
800 Panels
PV System
Flagship Walgreens store features an 800-panel PV system.
- In‑house net zero architecture targets: offset 100% of operational energy through design services.
- Delivered flagship zero‑energy Walgreens store with geothermal, LED/daylight controls, LEED Platinum, Green Globes, Living Building Challenge, ASHRAE Technology Award.
- Support clients with climate‑related master planning (e.g., Princeton’s 180‑building conversion to low‑temp hot water system toward net zero by 2046).
- Designed CHP system for pharma plant aiming carbon neutrality by 2025 and carbon‑negative by 2030.
- Execute energy audits, resource‑efficiency plans, decarbonization consulting, energy modeling, lifecycle cost analysis, district energy systems, microgrids, geothermal/renewables.
- Firm offers full net‑zero and sustainability consulting services including LEED, WELL, Fitwel, SITES, Parksmart, Living Building Challenge.
- Publicly announced net zero service offerings; no stated corporate net zero target date.
- Fosters a diverse, equitable, and inclusive environment as part of its ESG model.
- Employee‑owner model: attracts and retains outstanding employee owners through fair performance management and recognition.
- Leadership is committed to building a broader talent pool representing a wider spectrum of backgrounds and experiences.
- No gender‑specific workforce statistics are available in public materials.
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