Housing Development Assistant

Description

• Prepare packets, attend, and/or take minutes for Housing Committee or department meetings
• Follow policies, procedures, and safe work practices
• Manage office logistics for a small (20-person) office and provide administrative support to the Director of Housing Development; Support other department staff including the Housing Preservation Manager, project managers, assistant project managers and a construction manager as time permits
• Assist with proposals for development opportunities
• Coordinate/assist with logistics for special events such as ribbon cuttings, ground breakings, and grand openings
• Coordinate ongoing reporting to funders and the Board of Directors
• Assist with proposals for City-owned development sites
• Create and maintain centralized files for project records, public relations materials, and correspondence
• Research and compile information for reporting, marketing and funding requests, including creating and updating project information sheets
• Maintain the Housing Development Department calendar
• As needed, provide administrative support to the Deputy Director of Operations
• Support other departments, including Asset Management, Property Management, and Fiscal Departments as requested by Director of Housing Development. Assist with affordable housing development processes, such as reports, real estate transactions, funding applications and closings, draw requests, and construction documentation
• Provide office administration for Housing Development Department including ordering supplies, oversight of office maintenance, and interface with organization’s Office Administrator and IT staff

Requirements

• Knowledge of the affordable housing field and non-profit sector
• Ability to work under time pressures and meet multiple (sometimes changing) deadlines
• Excellent written and verbal communication and organizational skills
• High level of proficiency with Microsoft Word, Excel, Outlook, Web Browsers
• Bachelor’s Degree or equivalent training plus two years administrative assistant experience or equivalent combination of education and experience
• Word process, photocopy/scan, email
• Bachelor's degree in related field
• Strong problem-solving skills and consistent attention to detail
• Ability to work independently and effectively prioritize tasks

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance