Project Controls Coordinator

In this position, you will assist in day-to-day operations to administer subcontracting processes and jobcost responsibilities.

• Ensure all subcontract and related documents from Subcontractors meet all guidelines per job specifications and company requirements.
• Use visual and auditory skills as required.
• Assist Project Team with project closeout including Subcontractor final invoicing and commitment balances.
• Be a constant liaison between subcontractors and insurance companies.
• Routinely monitor project costs versus budgets to alert management and PMs of potential overruns.
• Set up and assist the project team with balancing job costs in Company’s software program on each project.
• Set up new projects in the required software.
• Sit as required on a regular daily basis.
• Attending internal and external meetings as required by the Project Manager. Some traveling might be required.
• File all project related documents electronically.
• Provide backup services for receptionist, if and when needed.
• Making timely decisions using sound and accurate judgment while keeping appropriate people informed in the decision process.
• Carry out any other tasks assigned by Project Management team and Project Controls Manager.
• Distribute contract documents to relevant company personnel and third parties.
• Put in extended hours and handle rapidly changing priorities to accomplish project goals.
• Be responsible for obtaining all certificates of insurance and confirming coverage meets required specifications.

You are physically able to …

• Have previous offices clerical and financial experience a plus.
• Exhibit excellent organization skills.
• Exhibit good customer service skills and professional phone skills.
• Meeting established goals while demonstrating accuracy and thoroughness to ensure quality of work.
• Must be authorized to work in the U.S.
• Have construction industry knowledge and experience.
• Exhibit superior attention to detail.
• Have a High school diploma or GED completed.
• Have basic knowledge working with Microsoft Office, Email and Internet. Spitfire and Microsoft Dynamics SL knowledge a plus
• Communicate in a professional manner with company personnel and third parties.
• Communicating effectively and professionally both verbally and in written documents.
• Working well in group and individual problem-solving situations.
• Operate a computer, telephone and other commonly used business-related items.