Brokerage Coordinator

Description

• Prepare and collect all deal-related documents, and follow up with all parties on the execution as required
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed for listings
• Support population of Internal Listing Database on behalf of brokers
• Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses
• Maintain outstanding balances in CRM for brokers
• Create deal sheets per listing agreements for review and approval
• Create and administer marketing materials and collateral
• Create budgets for broker projects in partnership with team
• Coordinate with other departments (marketing, research, finance) based on the needs of the team and client
• Coordinate vendor services (e.g. photographs and aerials)
• Serve as point of contact for client requests
• Maintain and enter new leads and opportunities into the CRM system
• Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)
• Update website content, social media, etc. on behalf of brokers
• Coordinate appointments with internal and external clients and arrange any other accommodations that may be required
• Enter new listings and share all required property information, availability, and additional information, as directed by fee-earner
• Support content creation process with regards to timeline and transaction cycle
• Coordinate with Legal for review and approval of agreements as necessary
• Maintain listings in external database
• Perform research, property searches and site selections
• Process all expense reports for brokers
• Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals
• Coordinate events (e.g. open houses, industry-related, etc.)
• Support timeliness of deliverables
• Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
• Supports client relationship management in partnership with Broker(s)
• Provide sales, marketing and transaction support
• Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients
• Collect and prepare information for client activity reports
• Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits

Requirements

• History of excellent internal and external customer service
• Bachelor degree or equivalent
• Proficiency with Microsoft Office Suite
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
• 3+ years’ experience in marketing or related field
• Excellent oral and written communication skills, including creating and editing marketing materials
• Or similar combination of education and experience
• Proficiency with Adobe Creative Suite
• Demonstrated strong interpersonal skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance