Senior Administrative Assistant

Description

The temporary administrative assistant provides operational and administrative support to senior leaders and teams, handling confidential information with initiative, judgment, and discretion. The role requires meticulous attention to detail, strong prioritization, accurate communication, and proactive follow‑up to ensure tasks are completed satisfactorily.

• Compile reports and provide information to internal and external stakeholders.
• Arrange meetings, including conference rooms, catering, security clearance, restaurant reservations, and presentation materials.
• Manage calendars and update Outlook contacts.
• Schedule conference calls across time zones and set up Webex/video conferencing.
• Coordinate travel and prepare detailed itineraries.
• Retrieve, organize, and submit reports or data daily, weekly, or monthly.
• Process confirmations, obtain approvals, and organize related documentation.
• File corporate documents physically and electronically.
• Provide occasional personal assistance to executives and cover additional office needs.
• Proactively protect executives’ time, offering solution‑oriented communication.
• Accountable for new responsibilities and ensure timely project completion.

Requirements

• Utilize Microsoft Outlook, Excel, internet research, and other software tools.
• Use Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint), Adobe Acrobat, DocuSign, Concur, and Databasics for time and expense tracking.
• Minimum three years of administrative experience, preferably in finance or investments, with a bachelor’s degree.
• Independent, highly organized, reliable, and maintain a positive attitude.
• Adaptable to a dynamic office environment and resourceful with minimal direction.
• Strong interpersonal skills, professionalism under pressure, and self‑motivation.
• Effective team player who collaborates across internal groups to secure needed tools.

Benefits

Employees enjoy comprehensive benefits, including 100 % employer‑paid health‑care premiums and paid parental leave, along with opportunities for career growth. The temporary administrative assistant role offers a salary range of $80,000‑$90,000 for New York City, subject to adjustment.

Training + Development

Interview process

Visa Sponsorship

Security clearance