Office Administrator

Description

The IDV US Office Administrator is responsible for managing office processes, coordinating communication, and eventually handling financial tasks such as accounts payable (AP) and accounts receivable (AR). A key short-term focus of this position will be assisting the company with import/export activities including coordinating documentation, communication with vendors and freight partners, and supporting compliance with international shipping and trade requirements. The position exists to ensure smooth office operations, maintain accurate financial and administrative records, and provide reliable support to management and staff. This is a non-exempt position.

• Supports the preparation of expense reports and reviews for compliance with company standards.
• Maintains accurate and organized financial and administrative records.
• Ensures compliance with company policies and accounting procedures.
• Coordinates with vendors and clients to resolve billing or payment issues.
• Organize and arrange domestic and international travel for individual and groups, including international travel, as needed.
• Provides administrative and logistical support for import/export processes, including documentation, shipment tracking, and communication with vendors and logistics partners.
• Processes and maintains accounts payable and accounts receivable transactions and assist with preparing and reconciling invoices, payments, and deposits.
• Performs additional administrative and financial duties as assigned by supervisors.
• Manages daily office operations, including monitoring and ordering of supplies.

Requirements

EEO Statement

• Lift <5Ibs
• Excellent organizational, communication, and problem-solving skills.
• Hands-on experience with AP and/or AR.
• Must be able to sit at a computer for long periods of time.
• Minimum of 2 years of experience in office administration, accounting, or related roles.
• Proficiency in Microsoft Office Suite, especially Excel; familiarity with Microsoft Dynamics 365 preferred.
• Attention to detail and accuracy in data entry and documentation.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance