Description

• Maintains various corporate accounts and ensures corporate records are organized and well maintained.
• Purchasing office supplies and equipment and maintaining proper stock levels.
• Administers corporate beach condo including coordinating local vendors, communicating with the HOA, and managing the annual schedule.
• Coordinating appointments and meetings including scheduling, sending reminders and organizing catering and small events when necessary.
• Overseeing general office operations.
• Assists with internal corporate communication documents.
• Coordinating office events including the annual Christmas party and monthly birthday celebrations.
• Assists with organizing documents related to financial transactions (ie, loan closings).
• Creating presentations and other management-level reports.
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Producing reports, composing correspondence, and creating corporate binders.
• Greeting visitors, answering incoming phone calls, and delivering superior service to employees and vendors.
• Manages company vehicles including keeping record log and scheduling routine maintenance.

Requirements

• Three years’ experience in office management or a similar position.
• Ability to manage challenges and operate efficiently
• Strong interpersonal skills to interact positively with all employees
• Organization and the ability to multitask to complete a wide variety of tasks
• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks
• Proficiency in Microsoft Office and Excel.
• Attention to detail to ensure tasks are completed thoroughly and correctly

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance